ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT

Wayne Central School District; New York (NY); Vor Ort; USD 55.000 - 75.000; Vollzeit

Zusammenfassung

Wayne Central School District seeks an Administrative Assistant to the Superintendent to provide high-level administrative, organizational, and confidential support to the Superintendent and district leadership.

The role involves managing the Superintendent's calendar, drafting correspondence, coordinating Board of Education activities, maintaining records, and liaising with staff, parents, and external partners.

Qualifikationen

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to work independently and manage multiple priorities.
• Strong interpersonal skills and attention to detail.
• Able to establish and maintain effective working relationships with staff and the public.

Aufgaben

• Manages the Superintendent's calendar, appointments, meetings, and scheduling.
• Prepares letters, memoranda, reports, presentations, agendas, and other correspondence.
• Handles confidential personnel, labor relations, legal, student, negotiation, and investigative matters.
• Coordinates administrative team meetings, agendas, materials, scheduling, and follow-up.
• Assists with the preparation and maintenance of District policies, regulations, procedures, and administrative records.
• Serves as a liaison between the Superintendent's Office, District departments, buildings, and outside organizations.
• Maintains accurate and confidential records and assists with required reports and submissions to NYSED and other governmental agencies.
• Provides administrative support related to Board of Education Meetings and activities.
• Coordinators communications between the Superintendent and Board of Education members.
• Assists with annual organizational meetings, Board workshops, retreats, and other Board activities.
• Assists with Board initiatives and goals.
• Performs other duties and special projects as assigned by the Superintendent.

Kenntnisse

Written & Verbal Communication

Organization

Time Management

Office Technology

Confidentiality

Judgment

Independent Work

Multitasking

Interpersonal Skills

Attention to Detail

Ausbildung

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Microsoft Office

Google Workspace

Jobbeschreibung

PROBATIONARY APPOINTMENT - 12 Months 8:00AM 4:00PM

Hiring Under The Help Program

Hiring for Emergency Limited Placement. This temporary program allows for a waiver of Civil Service Examinations for certain titles, in an effort to get qualified candidates quickly into vacant positions.

EMPLOYEES HIRED UNDER THE HELP PROGRAM

• Incumbents will be granted competitive class status upon approval of Civil Service Rule XII - Certification for Appointment once incumbent has successfully completed six (6) months of service and completion of QIE - Qualified Incumbent Examination
• NO written examination is required
• MUST meet minimum qualification of the position for which they are applying and any other conditions of employment

General Statement Of Duties

Provides high-level administrative, organizational, and confidential support to the Superintendent of Schools and District administration. Serves as a key point of contact for the Superintendent's Office, Board of Education, District staff, parents, community members, governmental agencies, and outside organizations.

Distinguishing Features Of The Class

Works under the direct supervision of the Superintendent of Schools. This position is designated as Confidential by the Public Employees Relations Board. The work requires a high degree of professionalism, discretion, independent judgment, organization, and the ability to manage confidential and sensitive matters.

Examples Of Work

• Manages the Superintendent's calendar, appointments, meetings, correspondence, and scheduling.
• Prepares letters, memoranda, reports, presentations, agendas, and other correspondence.
• Handles confidential personnel, labor relations, legal, student, negotiation, and investigative matters.
• Coordinates administrative team meetings, agendas, materials, scheduling, and follow-up.
• Assists with the preparation and maintenance of District policies, regulations, procedures, and administrative records.
• Serves as a liaison between the Superintendent's Office, District departments, buildings, and outside organizations.
• Maintains accurate and confidential records and assists with required reports and submissions to NYSED and other governmental agencies.
• The Administrative Assistant to the Superintendent partners with Board Clerk to:
  • Provide administrative support related to Board of Education Meetings and activities.
  • Coordinators communications between the Superintendent and members of the Board of Education.
  • Assists with annual organizational meetings, Board workshops, retreats, and other Board activities.
  • Assists with Board initiatives and goals.
• Performs other duties and special projects as assigned by the Superintendent.

Required Knowledge, Skills And Abililities

Excellent written and verbal communication skills; strong organizational and time-management skills; proficiency with standard office technology, including Microsoft Office and/or Google Workspace; ability to maintain confidentiality and exercise sound judgment; ability to work independently and manage multiple priorities; strong interpersonal skills; attention to detail; and the ability to establish and maintain effective working relationships with District staff and the public.

Acceptable Training And Experience

High school diploma or equivalency diploma. Experience in administrative, executive, or confidential office support. Excellent written and verbal communication skills. Strong organizational, time-management, and technology skills. Ability to maintain confidentiality, exercise sound judgement, work independently and manage multiple priorities. Must meet applicable New York State and local Civil Service requirements.

Preferred Qualification

Associate's or bachelor's degree in related field. Executive-level administrative support experience. Experience in a New York State public school district or government organization. Familiarity with Board of Education operations, NYSED requirements, FOIL, records management, and school district policies and procedures. Notary Public.