Annual Giving & Special Projects Coordinator

Troy University; Troy (MI); On-site; USD 42,000 - 65,000; Full time

Job summary

Troy University is seeking an Annual Giving & Special Projects Coordinator to support the university’s annual giving program through donor stewardship, gift pipeline coordination, and appeals strategy. The role also plans and executes special events that strengthen fundraising and donor engagement, aligning efforts with university goals.

The position acts as a liaison between alumni, deans, and faculty, enhancing alumni engagement with the university and its academic mission, while coordinating

Qualifications

• Bachelor’s degree in a related field.
• 1–3 years of fundraising, donor relations, events, or customer service experience.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to prioritize.
• Ability to interact with a wide variety of constituents.
• Excellent computer skills.

Responsibilities

• Coordinate the annual giving gift pipeline, tracking prospects through each stage.
• Support development and execution of annual giving appeals via direct mail, email, crowdfunding, and digital campaigns.
• Draft and coordinate donor communications and stewardship materials.
• Monitor annual giving metrics and prepare progress reports for leadership.
• Plan and execute special events related to fundraising and donor engagement.
• Collaborate with deans, faculty, and campus partners to connect alumni with the university’s mission.
• Ensure data integrity in gift processing and donor records with Advancement Services.

Skills

Communication skills

Organizational skills

Stakeholder interaction

Fundraising experience

Written communication

Education

Bachelor’s degree in a related field

Job description

Annual Giving & Special Projects Coordinator

Position Title Annual Giving & Special Projects Coordinator

Position Type

Department

Department Annual Giving

Division

Division Chancellor's Office

Campus

Campus Troy

Work Status

Work Status Full-Time (FT)

Temporary

Temporary No

Location

Location Troy - T01

Job Summary

The Annual Giving & Special Projects Coordinator position supports the university’s annual giving program through donor stewardship, gift pipeline coordination, and appeals strategy, while also planning and executing special events that strengthen fundraising and donor engagement. This position plays a key role in advancing the office’s vision to enhance alumni engagement with the university, deans, and faculty, and serves as a consistent point of connection between alumni, academic leadership, and the broader campus community.

Essential Duties and Responsibilities

• Coordinate the annual giving gift pipeline, tracking prospects and donors through each stage of the solicitation and stewardship cycle
• Support the development and execution of annual giving appeals strategy, including direct mail, email, crowdfunding, and digital campaigns
• Draft and coordinate donor communications, acknowledgment letters, and stewardship materials
• Monitor annual giving metrics and prepare regular progress reports for office leadership
• Partner with the advancement services team to ensure accurate gift processing, data integrity, and donor records
• Plan, coordinate, and execute special events related to fundraising and donor engagement, including donor recognition events, giving day campaigns, and alumni engagement events
• Manage event logistics, including venue coordination, vendor relationships, budgets, invitations, and day-of execution
• Collaborate with academic deans, faculty, and campus partners to plan events that connect alumni with the university’s academic mission
• Evaluate event outcomes and donor engagement impact, recommending improvements for future initiatives
• Develop and maintain strong working relationships with deans, faculty, and academic departments to identify engagement and giving opportunities
• Serve as a liaison between the annual giving program and academic units to align fundraising priorities with institutional goals
• Support broader advancement office initiatives and special projects as assigned

Minimum Qualifications

• 1. Bachelor’s degree in a related field
• 2. Minimum of one to three years of experience in fundraising, donor relations, events, or customer services fields
• 3. Excellent written and verbal communication skills
• 4. Strong organizational skills and an ability to prioritize
• 5. Ability to interact with a wide variety of constituents
• 6. Excellent computer skills

Preferred Qualifications

Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties?

Will this position require driving (personal vehicle, university vehicle, utility vehicle, or golf cart) in order to perform the job duties? Driving may be necessary but is not a primary responsibility

Work Hours

Monday-Friday
8am-5pm
Some evenings and weekends required

List any hazardous conditions or physical demands required by this position

N/A

Does this position have supervisory responsibility?

Last Day a Reference Provider Can Submit Reference

Qualified applications will be made available to the department/committee for review immediately upon submission. We ask that you provide email addresses for your reference providers and please be certain that the email addresses you list are accurate. If you are selected as a candidate for consideration by the department/committee, an instructional email will be sent to your reference providers to ask that they submit a reference letter on your behalf via a link to our reference portal. Separate reference letters will be requested for each position to which you apply (if applicable), so your reference providers will be contacted separately for each application on which you list them. Reference letters will not be copied from one application to another. You can assure your reference providers that our system is secure and that all letters are confidential. If your reference providers have trouble using the reference portal, please advise them to contact [e-mail].

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • Troy University employment website (www.troyuniversityjobs.com)
  • Chronicle of Higher Education
  • Higher Ed Jobs
  • Social Media website
  • Indeed
  • Other employment website (please specify below)
  • Employee Referral (please specify below)
  • Local newspaper (please specify below)
  • Professional journal (please specify below)
  • Other source (please specify below)
• Please specify:

  (Open Ended Question)

• * Regarding your current employment status, please select one of the following:
  • Not a current Troy University employee
  • Current part-time Troy employee (including adjunct faculty)
  • Current full-time Troy employee - initial appraisal period complete
  • Current full-time Troy employee - still within initial appraisal period (six months for new employees and three months for promoted employees)
• * Do you have a Bachelor's degree in a related field?
  • Yes
  • No
• * Do you have a minimum of one to three years of experience in fundraising, donor relations, events, or customer services fields?
  • Yes
  • No

- Employment is contingent upon a satisfactory background check.
- Troy University is an Equal Employment Opportunity and Aff…
- Troy University participates in eVerify.