Animal Shelter Front Desk & Admin Specialist

City-of-Las-Cruces; Las Cruces (NM); On-site; USD 32,000 - 46,000; Full time

Job summary

The Animal Service Center of the Mesilla Valley is seeking an Office Assistant to perform front-desk receptionist duties, handle inquiries, and manage clerical tasks in a shelter setting.

Ideal candidates will have strong customer service experience, basic computer skills, and a compassionate approach to animal welfare. The role involves scheduling, recordkeeping, and supporting adoptions and outreach events.

Qualifications

• High School Diploma or GED required.
• Two years of experience in administrative support or customer service.
• Associate’s Degree in Business Administration or related field may be preferred.

Responsibilities

• Serve as front-desk receptionist; greet the public and respond to inquiries in person, by phone, or email.
• Schedule and confirm appointments for animal intake, adoptions, and vaccinations.
• Perform clerical duties including filing, data entry and recordkeeping.
• Maintain and organize shelter records in electronic and paper formats.
• Assist with purchasing, inventory tracking and supply management.
• Coordinate mail, deliveries, and internal communications.
• Support administrative staff with projects, reports, and events.

Skills

Customer service

Data entry

Records management

Phone etiquette

Education

High School Diploma or GED

Associate’s Degree (preferred)

Tools

Word processing

Spreadsheet

Email

Data entry

Job description

The Animal Service Center of the Mesilla Valley is seeking an Office Assistant to perform front-desk receptionist duties, handle inquiries, and manage clerical tasks in a shelter setting.

Ideal candidates will have strong customer service experience, basic computer skills, and a compassionate approach to animal welfare. The role involves scheduling, recordkeeping, and supporting adoptions and outreach events.