Andrology Lab Administrative Assistant

IVI RMA GLOBAL; Basking Ridge (NJ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Retirement 401K Plan

Paid Time Off & Paid Holidays

Life Insurance & Long‑Term Disability

Flexible Spending Accounts

Employee Assistance Program

Tuition Reimbursement

Job summary

IVIRMA North America in Basking Ridge, NJ is seeking a Laboratory Administrative Assistant to support laboratory operations and patient care. This role balances administrative duties with quality control tasks in a fast-paced healthcare setting, with rotating shifts and some weekends/holidays.

The position requires a high school diploma or GED, with an Associate degree in lab science preferred, and knowledge of OSHA/HIPAA policies. Experience with EMR and MS Office is desired.

Qualifications

• High school diploma or GED required.
• Associate degree in chemical, physical, biological, or clinical laboratory science preferred.
• Some knowledge of OSHA and HIPAA policies related to the lab.

Responsibilities

• Maintain and report patient test results and medical records per procedures.
• Document quality control activities, calibrations and equipment maintenance.
• Participate in laboratory operations and meetings as needed.
• Verify patient identity for each procedure and maintain a clean lab area.

Skills

OSHA & HIPAA knowledge

Education

High school diploma or GED

Associate degree in lab science

Tools

Electronic Medical Records

Microsoft Office Suite

Job description

Laboratory Administrative Assistant | IVI RMA North America | Basking Ridge, NJ

Join IVI RMA North America and become an integral part of a leading fertility care team dedicated to helping patients build families. As a Laboratory Administrative Assistant, you will support both laboratory operations and patient care through a combination of administrative responsibilities, quality control activities, and laboratory support. This role is ideal for a highly organized, flexible professional who thrives in a fast‑paced healthcare environment and enjoys balancing patient interaction with detailed record‑keeping and operational support. The schedule is Monday through Friday with rotating shifts (6:00 AM to 2:00 PM, 7:30 AM to 3:00 PM, and 8:00 AM to 4:00 PM), as well as rotating weekends and holidays. This schedule offers the opportunity to work closely with a collaborative team committed to excellence in patient care and laboratory quality.

Essential Functions and Accountabilities

• Follows the laboratory’s procedures for reporting and maintaining records of patient test results – specifically patient medical records.
• Studies and adheres to the laboratory’s operating manual while becoming familiar with quality control policies, documents all quality control activities, instrument and procedural calibrations and maintenance performed.
• Participates in laboratory operations and meetings as needed.
• Confirms patients’ identity for each laboratory procedure performed.
• Comforts patients by anticipating patient’s anxieties; answers patient’s questions as permitted; maintains neat and clean laboratory area.
• Assures quality care by adhering to therapeutic standards; follows practice, physician and laboratory division philosophies, as well as standards of care set by the state and other governing agency regulations.

Academic Training

• High school diploma or GED – required
• Associate degree in a chemical, physical, biological, or clinical laboratory science – preferred

Position Requirements / Experience

• Ability to physically lift equipment and supplies.
• Some knowledge of OSHA and HIPAA policies and procedures related to the lab and the ability to understand and interpret pertinent policies and procedures clearly and accurately.

Technical Skills

• Electronic Medical Records experience – preferred
• Excel at Microsoft Office Suites (Word, Excel, Power Point, Outlook).

Benefits

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid: Life Insurance & Long‑Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement

EEO Statement

IVIRMA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages.