SURGICAL CENTER ADMIN ASSISTANT

IVI RMA GLOBAL; Basking Ridge (NJ); On-site; USD 24,796 - 33,062; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement 401K

Paid Time Off

Life Insurance

Long-Term Disability

AD&D

Flexible Spending Accounts

Employee Assistance Program

Tuition Reimbursement

Job summary

IVIRMA Global in Basking Ridge, NJ, seeks a full-time Temporary Surgical Center Administrative Assistant for a Monday–Friday 8am–4pm schedule with occasional weekend days.

The role supports nurses and physicians in the PACU/surgical suite, prepares patient charts, coordinates transfers, and manages office supplies. Proficiency in Microsoft Word/Excel and data entry is required, with prior healthcare experience preferred.

Qualifications

• High school diploma or GED required.
• Experience in medical/healthcare industry preferred.
• Proficiency with Microsoft Word and Excel; data entry skills.

Responsibilities

• Supports nursing and physician staff in PACU/Surgical Suite as directed.
• Prepares patient charts and transfers schedules; retrieves patient records.
• Contacts transfer patients with arrival times and instructions; coordinates with nurses/physicians.
• Maintains office supplies and ensures snacks/beverages for patients.
• Ensures operation of non-clinical office equipment and troubleshoots issues.
• Executes clerical/secretarial tasks to support center administrative procedures.

Skills

Microsoft Word

Microsoft Excel

Data entry

Healthcare experience

Education

High School Diploma or GED

Job description

IVI RMA North America has a need for a full-time Temporary Surgical Center Administrative Assistant for our Basking Ridge, NJ location. This is a full-time role, Monday-Friday from 8am-4pm with 2 weekend days a month.

Job Purpose:

The Surgical Center Administrative Assistant is responsible for applying administrative and clerical skills that support the organization’s mission, values, ethics, philosophy, objectives and policies and procedures.

Essential Functions And Accountabilities:

• Participates in the nursing process by assisting nurses and physicians in the PACU/Surgical Suite as directed and requested.
• Prepares patient charts using ASCBR protocols and procedures; ensures availability of treatment information by filing and retrieving patient records.
• Prepares patient transfer schedules.
• Contacts transfer patients with arrival time and instructions. Refers clinical questions and/or assessments to nurses or physicians.
• Maintains office supplies’ inventory and orders office supplies as needed.
• Ensures sufficient snacks & beverages for patients.
• Secures operation of office equipment (non-clinical) by adhering to preventive maintenance programs; troubleshoots malfunctions; equipment vendors, and other persons in a position to understand maintenance requirements.
• Initiates and coordinates the clerical and secretarial functions required for the effective implementation of center administrative/operation policies and procedures.

Academic Training:

• High school diploma or GED – required
• Studies level: High School Diploma or equivalent (GED)

Position Requirements/Experience:

• Experience working in medical/healthcare industry

Technical Skills:

• Knowledge of Microsoft Office Suite: Word and Excel
• Computer operation and data entry skills

IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week.

• Medical, Dental, Vision Insurance Options
• Retirement 401K Plan
• Paid Time Off & Paid Holidays
• Company Paid: Life Insurance & Long-Term Disability & AD&D
• Flexible Spending Accounts
• Employee Assistance Program
• Tuition Reimbursement

About IVIRMA Global:

IVIRMA is the largest group in the world devoted exclusively to human Assisted Reproduction Technology. Along with the great privilege of providing fertility care to our patients, IVIRMA embraces the great responsibility of advancing the field of human reproduction. IVIRMA Innovation, as one of the pillars of IVIRMA Global, is a renowned leader in fertility research and science. Check out our websites at: https://rmanetwork.com/ & https://www.ivirma.com/

EEO:

“IVIRMA is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: IVIRMA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at IVIRMA are based on business needs, job requirements and individual qualifications, without regard to race, color, religion and/or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. IVIRMA will not tolerate discrimination or harassment based on any of these characteristics. IVIRMA encourages applicants of all ages.”