Analytics Project Lead, Occupancy Planning

JLL; United States; Remote; USD 46,000 - 66,000; Full time

Job summary

Jones Lang LaSalle (JLL) seeks an Analytics Project Lead to deliver data-driven insights for real estate strategy, headcount allocation, and space optimization across the EMEA portfolio. The role combines analytical rigor with a deep understanding of occupancy planning to inform strategic decisions.

You will manage end-to-end data processes, produce reports on space utilization and forecast headcount, and collaborate with CRE, finance, and operations to ensure accuracy and actionable

Qualifications

• Advanced proficiency in Excel, including formulas, pivot tables, data modeling and automation.
• Ability to analyse complex datasets and translate findings into actionable insights.
• Strong communication of findings to technical and non-technical audiences.
• Experience with CRE, workplace strategy, occupancy planning or facility management.
• Familiarity with occupancy planning and space utilization concepts.
• Project management experience and ability to standardize processes.
• Experience with collaboration tools like Smartsheet/SharePoint and data platforms such as QuickSight.

Responsibilities

• Data Management and Analysis: collect, validate, and analyze occupancy and headcount data.
• Data Reporting: deliver reports on occupancy metrics and seat demand, forecast inventory.
• Headcount Forecast Validation: manage end-to-end validation process and governance.
• Cross-Functional Collaboration: align data across CRE, finance, strategy, and facilities.
• Strategic Planning Support: provide analytical foundation and recommend data-backed decisions.
• Subject Matter Expertise: develop expertise in the client’s workplace data environment.

Skills

Advanced data analysis

Cross-functional collaboration

Stakeholder communication

Real estate analytics

Data validation

Tools

Excel

Power Query

VBA/macros

Smartsheet

SharePoint

QuickSight

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job Summary

The Analytics Project Lead is responsible for delivering data-driven insights that support real estate strategy, headcount allocation, and space optimization decisions across the client’s portfolio in the EMEA region. The role requires analytical expertise and a strong understanding of space supply and demand to inform planning processes and drive effective occupancy outcomes.

Key Responsibilities

• Data Management and Analysis Manage the collection, validation, and analysis of occupancy and headcount data to support regional planning scenarios. Ensure reporting aligns with corporate guidelines and that data outputs accurately reflect supply, demand, and capacity across the portfolio.

• Data Reporting Deliver high-quality reports providing visibility into key occupancy planning metrics, including space utilization, attendance rates, vacancy rates, headcount forecasts, and seat demand. Prepare project status reports comparing actual versus projected seat demand, and report on current supply and capacity while forecasting inventory changes as required.

• Project Lead S erve as the primary owner of the Headcount Forecast Validation process, managing end-to-end coordination and execution. Ensure the process remains transparent for all stakeholders by building trust through clear communication, standardized workflows, and accessible documentation. Act as the central point of accountability for forecast accuracy and validation methodology.

• Cross-Functional Collaboration Partner with Corporate Real Estate, Business Unit leadership, Corporate Finance, Portfolio Strategy, Transaction, the BI Team, move coordination, facility management teams, and other members of the occupancy planning team to ensure data consistency and alignment across functions.

• Strategic Planning Support Support the enforcement of space policies, standards, and procedures by providing the analytical foundation for planning decisions. Flag exceptions, highlight trends, and present data-backed recommendations to stakeholders.

• Subject Matter Expertise Development Develop subject matter expertise in the client’s workplace data environment, using that knowledge to drive insights that improve planning accuracy and operational efficiency. Model a proactive, detail-oriented approach within the Occupancy Planning and account team.

Qualifications

• Advanced proficiency in Microsoft Excel, including advanced formulas, pivot tables, data modeling, and automation; familiarity with Power Query, VBA/macros, and data visualization tools (e.g., Pivot Charts) is a plus
• Ability to analyse complex datasets, identify meaningful patterns and trends, and translate findings into actionable business insights with strong attention to detail in validating data accuracy
• Ability to communicate findings clearly to both technical and non-technical audiences
• Demonstrated experience with real estate reports linked to real estate strategy, ideally within corporate real estate (CRE), workplace strategy, occupancy planning, portfolio strategy, or facility management environments
• Familiarity with occupancy planning and space utilization concepts, such as headcount forecasting, desk sharing ratios, vacancy analysis, and space health metrics
• Project management experience, including the ability to standardize processes, coordinate stakeholder inputs, and drive process improvement and workflow optimization
• Strong organizational and time management skills, paired with a proactive, solution-oriented approach to problem solving
• Experience with project management and collaboration tools (e.g., Smartsheet, SharePoint) and/or data platforms such as QuickSight is beneficial

Location:

Remote –Warsaw, POL

Job Tags:

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