Analyst-PEIMS

Spring ISD; Houston (TX); On-site; USD 61,000 - 74,000; Full time

Job summary

Spring Independent School District seeks a PEIMS Analyst to manage district PEIMS data and TEA reporting. The role involves data collection, auditing, and training staff across campuses to ensure accurate reporting.

The ideal candidate has at least an associate degree and several years of data collection experience, with knowledge of PEIMS/TSDS and confidentiality requirements. This is an exempt, full-time position based in Houston.

Qualifications

• Associate’s degree or higher or equivalent work experience
• Three years’ experience in data collection and/or school business
• Bachelor’s degree or higher is preferred
• Five years’ experience data collection and/or school business is preferred
• Knowledge of Texas Public School Guidelines, PEIMS and TSDS
• Ability to interpret and apply laws/regulations for data collection and reporting
• Confidentiality of privileged information
• Attention to detail, speed, accuracy and teamwork
• Effective verbal and written communication
• Ability to understand complex systems and explain to stakeholders
• Problem solving with limited standardization
• Proficiency with accounting, database, internet, email and word processing software
• MS Word, PowerPoint, Publisher and Excel familiarity

Responsibilities

• Manage central collection of PEIMS data and TEA deadlines
• Analyze campus data in eSchool for accuracy
• Analyze PEIMS data extracts
• Conduct audits to ensure attendance funding
• Create training materials and staff development for PEIMS reporting
• Assist departments with recordkeeping guidelines
• Provide ongoing training to campuses and HR/business staff
• Receive training in information security and confidentiality
• Manage TEAL and TREx account applications
• Prepare data for OCR reporting
• Investigate missing Unique IDs for students and staff
• Compile and file reports and auditable records
• Ensure compliance with federal/state policies
• Perform other duties as assigned

Skills

PEIMS knowledge

TSDS knowledge

Data management

Confidentiality

Attention to detail

Communication skills

Independent work

MS Word & Excel

Education

Associate’s degree or equivalent

Bachelor’s degree or equivalent

Tools

Excel

Word

PowerPoint

Publisher

Job description

Analyst-PEIMS

Spring Independent School District ADMIN BLDG - Houston, Texas

Job Details

• Starting Date: Immediately

Job Description

Days per Year: 226

Min: $61,479

Mid: $74,072

JOB DESCRIPTION

JOB TITLE:Analyst-PEIMS

REPORTS TO: Director of Data Quality and Compliance

WAGE: Exempt

PAYGRADE: AM 2

PRIMARY PURPOSE:

Under minimal supervision, the PEIMS Analyst performs work independently in the comprehensive area of collecting and reporting Public Education Information Management System (PEIMS) data management. Most tasks are non-routine and require a considerable reliance upon the use of independent judgement. Frequent contact is maintained in writing, in person or over the telephone with classified employees, State and Federal agencies such as Texas Education Agency (TEA) and the Office of Civil Rights (OCR).

All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

QUALIFICATIONS:

Required:

• Associate’s degree from an accredited college or university or related field or equivalent work experience
• Three years’ experience in data collection and/or school business

Preferred:

• Bachelor’s degree from an accredited college or university or related field or equivalent work experience
• Five years’ experience data collection and/or school business

SPECIAL KNOWLEDGE/SKILLS:

• Knowledge of Texas Public School Guidelines, PEIMS and TSDS
• Skill in interpreting and assisting in implementing the application of law and regulations pertaining to collecting and reporting school district data and understand data in XML format
• Ability to maintain confidentiality of privileged and sensitive information
• Ability to perform duties with attention to detail, speed accuracy, follow-through, courtesy, cooperativeness and work with minimum supervision

• Ability to communicate effectively verbally and written, utilizing tact and diplomacy and maintain effective working relationships with district personnel and campus administration
• Ability to comprehend complex systems and technical information and explain effectively to a wide variety of stakeholders
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Proficient in the usage of accounting, database software, internet software, email and word processing software
• Skills in Windows operating system along with district standard software packages such as: MS Word, MS PowerPoint, Publisher, Excel and web-based data management systems

MAJOR RESPONSIBILITIES AND DUTIES:

• Manage the central collection of all district PEIMS and related data mandates and submission dates to TEA
• Analyzes data at the campus level to ensure that the student data is accurately entered into eSchool
• Analyzes data extracts from Public Education Information Management System (PEIMS)
• Conducts audits to ensure adequate attendance funding.
• Provide appropriate and related assistance and support to district personnel as directed by the Director of Data Management and Compliance.
• Create training materials and provide staff development in proper recordkeeping to support accurate PEIMS reporting.
• Assist other departments and programs with establishing and documenting recordkeeping and procedural guidelines for accurate collection and reporting of data
• Provide on-going training and support to campuses and to business and personnel office staff responsible for processing PEIMS/TSDS data
• Receive advanced training in information security and confidentiality, and the governing state and federal laws, rules and regulations and disseminate appropriately
• Receive advanced training in district and other data systems, including the student information system, the financial information system and the human resources information system and proactively adjust procedures for processing PEIMS/TSDS data.
• Manage and support TEAL and TREx account applications
• Collect and prepare data for reporting to the Office of Civil Rights.
• Investigate missing Unique IDs for students and staff to ensure PEIMS file submission
• Critically review the internal coding for data calculations needed for summer PEIMS funding
• Compile, maintain, and file all reports, records and other documents as required including auditable records and statements
• Comply with policies established by federal and state law, State Board of Education rule and local board policy.
• Perform all other duties as assigned.

WORKING CONDITIONS:

The usual and customary methods of performing the job’s functions require the following physical demands: physical mobility, standing, prolonged sitting, some lifting, carrying, pushing, and/or pulling. Repetitive motions and prolonged use of computer. This position will also require both in district and statewide travel. Mental demands: Ability to solve problems and deal with a variety of situations; ability to interpret a variety of data; ability to interpret policy; ability to apply knowledge of current research and theory, ability to be effective in both oral and written communication; ability to maintain emotional control under stress. The ability to work with frequent interruptions and independently. Irregular hours as necessary during peak times.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Spring ISD Careers
• 16717 Ella Blvd
• Houston, Texas 77090-4213
• Phone: [phone]
• Email: [e-mail]