Analyst IT Asset & Business Office Admin

Spectraforce Technologies, Inc.; Hershey (PA); Hybrid; USD 54,000 - 75,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking an IT Asset Analyst & Business Office Admin for a 6-month engagement in Hershey, PA with hybrid on-site Tuesdays and remote otherwise.

The role supports financial and operational administrative processes within IT Tech Ops, including budget administration, invoice processing, procurement, analysis and reporting to enable efficient IT operations. Responsibilities include day-to-day invoice processing and PO requests, budget support, IT hardware/software

Qualifications

• 3-5 years of experience in IT finance or admin roles.
• Experience with SAP VIM, Ariba and ServiceNow.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Process invoices and fulfill PO requests daily.
• Support budget processes and financial forecasting.
• Procurement of IT hardware and software.
• Coordinate meetings and administrative duties.

Skills

Invoice processing

Budgeting

Financial analysis

RFP analysis

Tools

SAP VIM

Excel

Ariba Procurement

Guided Buying / ServiceNow

Job description

Title: IT Asset Analyst & Business Office Admin

Job Duration - 6 Months

Job Location - Hershey PA Hybrid every Tuesday, (Tue,Wed,Thu of Collaboration Weeks, otherwise remote)

Shift: Day

Job Description:

The IT Business Office/Asset Analyst is responsible for supporting financial and operational administrative processes within the IT Tech Ops tower. This role supports accurate budget administration, invoice processing, procurement, analysis and reporting to enable efficient IT operations and strategic decision-making. This position is critical for maintaining financial integrity and operational efficiency within IT. It bridges technical teams and finance, ensuring on-time invoice submissions and alignment to financial forecast to actuals.

Main Duties:

• 40 Day to day Invoice processing, PO request fulfillment, analysis and reporting
• 30 Administrative support of budget and finance process support
• 10 Operational Expense Procurement (IT Hardware/software)
• 20 Collaboration and status meetings, performance of other administrative requirements

Top Three Technical Skills:

Research and Analysis for RFP preparation, budgeting/computational, self-guided learning/research using tools like Co-pilot and pre-existing knowledge articles,

Pre-Screening Questions:

• Example of analysis on large budget data sets and invoice management
• Level of guidance needed (Independent worker)
• Ability to manage workload in fast-paced work environment

Must Haves (i.e., years of experience?)

3-5 year

Software Skills and Purpose (if applicable):

SAP VIM/Excel/Ariba Procurement & Guided Buying/ServiceNow request and ticket management

Industry Experience:

Telecom, Finance

Training

• How long is training? 3-5 days
• What is involved? Virtual or side by side with existing staff, providing links to needed systems/access