ANALYST II

Caltrans; San Diego (CA); Hybrid; USD 67,000 - 84,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Caltrans in San Diego County is seeking a Project Manager Assistant (PMA) to support division management and project managers in document development, scope, scheduling, budgeting, programming, and analytics for the District's Capital Program.

Under supervision, you will monitor and coordinate all phases of projects, including PID, PA&ED, PS&E, Right of Way and Construction; the role requires strong written and verbal communication and proficiency with Microsoft Office.

Job description

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug‑free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Code: JC-531983

Position (#s): 911-100-5393-XXX

Working Title: Project Manager Assistant (PMA)

Classification: ANALYST II

Salary Range: $6,031.00 - $7,547.00 A (New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.)

Shall Consider

• ANALYST I: $3,861.00 - $4,839.00 A
• ANALYST I: $4,181.00 - $5,233.00 B
• ANALYST I: $5,014.00 - $6,276.00 C

Number of Positions

Multiple

Work Location

San Diego County

Telework

Hybrid

Job Type

Permanent, Full Time

Department Information

Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Department Website: www.dot.ca.gov

Director’s EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity

Director’s EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Job Description And Duties

Will consider Analyst I. Under the direction of a Supervisor I, the Project Manager Assistant (PMA) provides support to Division Management and Project Managers (PM) in a broad range of document development, scope, scheduling, budgeting, programming, and analytical activities in the delivery of the District's Capital Program projects. Responsibilities includes monitoring, coordinating, managing, and analyzing all phases of a project including: Project Initiation Document (PID); Project Approval and Environmental Document (PA&ED); Plans, Specifications, and Estimates (PS&E); Right of Way Support and Capital (R/W), and Construction Support and Capital (CON).

PARF# 11-27-0144 / JC-531983

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary salary reductions ranging from 2% to 4.62% in exchange for Personal Leave Program (PLP) hours. Please note that the salary ranges listed in this Job Control may not reflect these reductions associated with the 2025 Personal Leave Program. Please follow the link for more information regarding the 2025 Personal Leave program: http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113.

Eligibility for hire may be determined by your score on the ANALYST II / ANALYST I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

You will find additional information about the job in the Duty Statement.

Special Requirements

• Possession of a valid driver’s license is required when operating a State owned or leased vehicle.

The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.

1. Describe your experience with written communication in a professional setting. In your response, please address your involvement with emails and memos, contracts, reports, and materials prepared for presentations. How have you ensured clarity and effectiveness in your written work?
2. Explain your experience with verbal communication, particularly in keeping your team informed and providing recommendations to internal and external customers. How do you tailor your communication style to different audiences and situations?
3. Discuss your approach to managing time and handling conflicting priorities while performing multiple tasks in a dynamic environment. Include examples of time-management tools you have used and methods for tracking tasks to stay current and organized.
4. Describe your proficiency with computer programs commonly used in the workplace. Specifically, detail your experience with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), Adobe Acrobat Pro, and SNAG It. How have these tools supported your productivity and effectiveness?
5. Share your experience in problem solving and decision making. Address how you identify issues, evaluate options, collaborate with others to reach effective solutions, implement decisions, and assess results. What strategies have you found most effective in achieving positive outcomes?

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birthdates and social security numbers.

Application Information

Final Filing Date: 9/24/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Other Application Requirements

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Required Application Package Documents

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.