Archive Records Analyst

AbbVie; North Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

401(k)

Job summary

AbbVie is seeking an Archive Records Analyst to lead records governance initiatives, archive critical GMP-related records, and coordinate with global teams. You will report to the AbbVie Archive Senior Manager/Manager and collaborate with a cross-functional and matrixed organization.

The role requires 5+ years in regulated industries and strong experience with document management systems, MS Office, and SharePoint.

Qualifications

• Required Education: Associate, Bachelor’s degree or equivalent with 5 years minimum related experience OR High School diploma or equivalent and 7 years related experience; Related certifications a plus
• 5+ years related experience in a regulated industry such as pharmaceutical, medical device, manufacturing, regulatory affairs or quality
• 5+ years of experience in records management and/or working in an archive
• Knowledge and hands on experience with a Document and/or Records Management System
• Experience working in a complex, matrixed environment
• Robust communication skills, both oral and written
• Advanced knowledge and experience with MS Excel, Word, PowerPoint, and SharePoint
• Preferred Experience: Experience with global teams and/or deployments, Experience working with IT systems

Responsibilities

• Assumes a leadership role in driving the records management enterprise governance
• Contributes to program performance including implementation of activities per the records strategy
• Key interface with global records management teams
• Monitor and report on global deployment project plans / deliverables as required for management
• Provide program status updates as required against milestones to management and business stakeholder
• Ability to work with archiving IT system(s) and team(s)
• Can create and effectively deliver communication plans and communications that are clear and concise
• Across management levels; Targeted for a country, region or global audience
• Must have excellent partnering skills to facilitate projects within and across organizations
• Accountable for providing input and managing within budgetary requirements
• Responsible for compliance with applicable policies and procedures
• Perform other duties as assigned

Skills

Records management

Communication

DMS

Excel

PowerPoint

SharePoint

Document management system

Matrixed environment

Global deployments

Word

Education

Bachelor’s degree or equivalent

High School diploma or equivalent

Tools

MS Office

Document/Records Management System

Job description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.

Job Description

Purpose: The Archive Records Analyst provides leadership for high-priority, complex initiatives supporting the establishment of the records management governance program. This department archives records from across the company, including business and GxP regulated records such as Pre‑Clinical, Clinical, Regulatory and Safety. This position is a liaison to the Records Council, and supports a Center of Practice, with responsibility for supporting the global deployment of the records lifecycle governance. This position reports to the AbbVie Archive Senior Manager/Manager.

Responsibilities

• Assumes a leadership role in driving the records management enterprise governance
• Contributes to program performance including implementation of activities per the records strategy
• Key interface with global records management teams
• Monitor and report on global deployment project plans / deliverables as required for management
• Provide program status updates as required against milestones to management and business stakeholder
• Ability to work with archiving IT system(s) and team(s)
• Can create and effectively deliver communication plans and communications that are:
• Clear and concise
• Across management levels
• Targeted for a country, region or global audience
• Must have excellent partnering skills to facilitate projects within and across organizations
• Accountable for providing input and managing within budgetary requirements
• Responsible for compliance with applicable policies and procedures
• Perform other duties as assigned

Qualifications

• Required Education: Associate, Bachelor’s degree or equivalent with 5 years minimum related experience OR High School diploma or equivalent and 7 years related experience; Related certifications a plus
• 5+ years related experience in a regulated industry such as pharmaceutical, medical device, manufacturing, regulatory affairs or quality
• 5+ years of experience in records management and/or working in an archive
• Knowledge and hands on experience with a Document and/or Records Management System
• Experience working in a complex, matrixed environment
• Robust communication skills, both oral and written
• Advanced knowledge and experience with MS Excel, Word, PowerPoint, and SharePoint
• Preferred Experience: Experience with global teams and/or deployments, Experience working with IT systems

Additional Information

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short‑term incentive programs. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company’s sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

Equal Opportunity Employer

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: https://www.abbvie.com/join-us/reasonable-accommodations.html