Archive Records Analyst

Allergan; North Chicago (IL); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Short-term incentive programs

Job summary

AbbVie in North Chicago, IL is seeking an Archive Records Analyst to lead records management governance and support the electronic archiving program. The role covers global deployment of the records lifecycle governance for GxP-regulated records and interfaces with multiple global teams.

You will monitor project plans, provide updates to management, and ensure compliance with applicable policies while collaborating with IT and business stakeholders across the organization.

Qualifications

• Minimum 5 years of experience in records management in a regulated industry such as pharmaceutical, medical device manufacturing, regulatory affairs or quality.
• Experience with document/records management systems and global deployments.
• Strong communication skills, both oral and written.
• Experience working in a complex, matrixed environment.
• Proficiency with MS Excel, Word, PowerPoint, and SharePoint.

Responsibilities

• Lead governance for records management enterprise
• Contribute to program performance per the records strategy
• Interface with global records management teams
• Monitor and report on deployment plans/deliverables for management
• Provide status updates to milestones for management and stakeholders
• Collaborate with IT archiving systems and teams
• Develop and deliver communications across levels and regions
• Manage within budgetary requirements and ensure compliance

Skills

Records management

Communication skills

MS Excel

MS Word

PowerPoint

SharePoint

Document management system

Education

Bachelor's degree in a related field

Associate degree or equivalent

Tools

Document management system

Job description

Overview

About AbbVie: AbbVie\'s mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people\'s lives across several key therapeutic areas including immunology, oncology and neuroscience, and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit www.abbvie.com.

Purpose: The Archive Records Analyst provides leadership for high-priority, complex initiatives supporting the records management and electronic archiving program. This department archives records from across the company, including business and GxP-regulated records such as Pre-Clinical, Clinical, Regulatory and Safety. This position is a key member of the Electronic Records Archiving Center of Practice, with responsibility for supporting the global deployment of the records lifecycle governance and applications. This position reports to the AbbVie Archive Senior Manager/Manager.

Responsibilities

• Assumes a leadership role in driving records management enterprise governance
• Contributes to program performance including implementation of activities per the records strategy
• Key interface with global records management teams
• Monitor and report on global deployment project plans / deliverables as required for management
• Provide program status updates as required against milestones to management and business stakeholders
• Ability to work with archiving IT system(s) and team(s)
• Can create and effectively deliver communication plans and communications that are: Clear and concise; Across management levels; Targeted for a country, region or global audience
• Must have excellent partnering skills to facilitate projects within and across organizations
• Accountable for providing input and managing within budgetary requirements
• Responsible for compliance with applicable policies and procedures
• Perform other duties as assigned

Qualifications

• Required Education:
• Associate, Bachelor\'s degree or equivalent with 5 years minimum related experience OR High School diploma or equivalent and 7 years related experience; Related certifications a plus
• 5+ years related experience in a regulated industry such as pharmaceutical, medical device manufacturing, regulatory affairs or quality
• 5+ years of experience in records management and/or working in an archive
• Knowledge and hands-on experience with a Document and/or Records Management System
• Experience working in a complex, matrixed environment
• Robust communication skills, both oral and written
• Advanced knowledge and experience with MS Excel, Word, PowerPoint, and SharePoint
• Preferred Experience:
• Experience with global teams and/or deployments
• Experience working with IT systems

Additional Information

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company\'s sole and absolute discretion unless and until paid and may be modified at the Company\'s sole and absolute discretion, consistent with applicable law.

AbbV ie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.