Accounts Payable Specialist

University of Central Missouri (UCM); Warrensburg (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

The University of Central Missouri in Warrensburg, MO is seeking an Accounts Payable Specialist to process vendor payments and travel reimbursements and to support the AP function.

Responsibilities include ensuring proper documentation, auditing procurement card transactions, and resolving payment discrepancies. Strong Excel skills and 2 years of office experience are required.

Qualifications

• Two (2) years of office experience required.
• One (1) year of experience performing accounts payable duties required.
• Proficient in Microsoft Applications, especially Excel required.

Responsibilities

• Process payments to university vendors and travel reimbursements.
• Serve as first point of contact for vendors and university departments.
• Audit purchases made using the university procurement card and resolve discrepancies.

Skills

Office experience

Excel proficiency

Education

Associate's degree in Accounting/Finance/Business

Tools

Microsoft Excel

Integrated accounting software

Job description

• Perform duties to support accounts payable function.
• Process payments to all university vendors and for travel reimbursement.
• Serve as first point of contact for vendors, university administration, faculty and departments.
• Responsible for the audit of purchases made using the university procurement card.
• Responsible for contacting vendors/individuals if checks issued to them have not been cashed within 60 days.
• Responsible for obtaining and maintaining the banking information in the accounting system to ensure proper routing of all EFT payments to university personnel, retirees and designated vendors.

Accounts Payable Function -80%

• Using knowledge of Accounts Payable policies and procedures and the university, federal, state, and auditor requirements, perform the tasks necessary to create checks for university vendors and faculty/staff to include: verifying the accurate completion of payments request/purchase orders, ensuring the proper submission of invoices, contacting departments and/or vendors to request additional documentation to support payment.
• Recognizing, investigating and/or resolving any discrepancies between the university purchase orders/payment requests and the vendor invoice.
• Removing taxes from invoices and providing vendor with tax exemption letters.
• Interacting with vendors, university departments, and central receiving to trace lost items and/or obtain proof-of-delivery of orders.
• Ensuring that credits and/or refund checks are received and credited to proper account.
• Calculating proper payment date and processing payments quickly to ensure university is given bene?t of any discount offered by vendor.
• Reviewing the data entry of encumbrances, invoices and receivers into the payment

Provide guidance to University personnel-10%

• Responsible for answering questions and provide guidance to university personnel on how to prepare paperwork, what is required and how to route paperwork.
• Investigate questions/discrepancies as requested by departments.
• Train and/or assist departments on how to use the online system.
• Advise departments on how to interpret budget reports and answer any questions they might have concerning entries.

Monthly Reports -10%

• Responsible for reviewing the monthly reports to identify order encumbrances that did not close properly and orders that have been inactive for 60 or more days.
• Reconciling vendor statements to include: determining if payment has been made to vendor, ensuring that check has been cashed, obtaining copy of cancelled check and sending supporting documentation to vendor.
• Reissuing checks that were never cashed.
• Contacting vendors concerning invoices that were never received.

Education

• Associate's degree in Accounting, Finance, Business or related field.

Education may be substituted for experience or experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years experience; BA/BS = 4 years experience; MA/MS = 6 years experience; PhD = 8 years experience.

Experience

• Two (2) years of office experience required
• One (1) year of experience performing accounts payable duties required.
• Proficient in Microsoft Applications, especially Excel required.
• Experience with integrated accounting software package preferred.

Physical Requirements

Lift 50 lbs