Accounts Payable Specialist

Petoskey Chamber; Petoskey, Northern (MI, KY); Hybrid; USD 30,000 - 36,000; Part time

Benefits offered by this job

Retirement plans

Paid holidays

Paid time off

Tuition reimbursement

Employee assistance

Gym access

On-site cafeteria

Learning program discounts

Job summary

North Central Michigan College is seeking an Accounts Payable professional to manage purchasing, invoicing, and check processing within the Jenzabar system. You will verify approvals, code invoices, and maintain vendor records while ensuring timely payments and accurate reporting.

The role requires an Associate's degree and at least one year of relevant experience, with strong organizational and communication skills to meet deadlines and support financial operations.

Qualifications

• Associate's degree in related discipline.
• One year of directly applicable experience (preferably in a college, university, or public employer setting).
• Ability to meet frequent deadlines.
• Good organizational and communication skills.

Responsibilities

• Responsible for Accounts Payable processing including purchase orders, invoice inputting and check processing in Jenzabar database system.
• Attains revenue and pays invoices by verifying and completing payable and receivable transactions.
• Verifies approvals on invoices, purchase orders, statements, and invoices needed to prepare payments.
• Codes invoices, issues stop payments, payments, and adjustment notes.
• Updates and maintains vendor database and keeps data backups with historical records.
• Reconciles bills and balance account vendor statements and maintains accounts payable files and records.
• Monitors process of payables via [e-mail]; stamps invoices and forwards to approvers for signatures.
• Processes check runs and electronic payments; handles manual checks as approved.
• Prepares 1099s at year-end; provides Excel worksheets for audits.
• Maintains Student Activities Fund Accounts; reconciles club accounts at year-end.
• Prepares Excel worksheets on utilities for ACS reporting.
• Completes credit applications, W-9s; handles sales tax exemption requests.
• Runs and balances monthly check registers and accounts payable reports.
• Assists with FOIA requests; performs other related duties as assigned.

Skills

Organizational skills

Communication skills

Deadline management

Education

Associate's degree in related discipline

Job description

• Part-time, $22.46 per hour, hybrid schedule possible, with approval by Supervisor.
• Multiple retirement plans offered through the state of Michigan, all with employer matching, effective on first day.
• 7+ paid holidays, eligible on first day.
• Paid time off and paid bereavement time, eligible on first day.
• Tuition waiver and reimbursement program for eligible employee and dependents.
• Employer-paid access to confidential employee assistance program for employee and/or dependents.
• Free access to gym, fitness center and home sporting events.
• On-site cafeteria
• Discounts on Luncheon Lectures and most Lifelong Learning programming hosted by Workforce & Continuing Education.
• And more!

GENERAL DESCRIPTION:

Responsible the Accounts Payable process of which includes but is not limited to purchase orders, invoice inputting and check processing within our Jenzabar database system.

• Attains revenue and pays invoices by verifying and completing payable and receivable transactions
• Verifies approvals on all invoices and check requests, purchase orders, statements, and invoices needed to prepare payments
• Codes invoices, issues stop payments, payments, and adjustment notes
• Updates and maintains vendor database and keeps data backups with historical records
• Reconciles bills and balance account vendor statements and maintains accounts payable files and records

DUTIES:

• Monitors process of payables based upon receipt or non-receipt of invoices or use of [e-mail] email. Stamps invoices, matches with Purchase Orders and forwards to approving staff for signatures.
• Processes check runs and electronic payments on a regular and as-needed basis. Handles manual checks as approved and voided checks in accordance with established procedures. Transmits checks to bank/monitors Positive Pay and processes stop payments on AP check when needed.
• Process requisitions from faculty and staff to the purchase order system. Verify requisitions are completed, and signed by the purchaser, along with area Director and/or Vice-President approval.
• Prepares 1099s at year-end. Provides Excel worksheet for W/C audits.
• Maintains Student Activities Fund Accounts. Meets with Student Club officers and assigns General Ledger account numbers. Reconciles club accounts at year-end.
• Prepares Excel worksheets on utilities for use in ACS reporting.
• Completes credit applications, W-9's - Sales tax exemption requests.
• Runs and balances monthly check registers and accounts payable reports.
• Assigns utility bill account numbers for splits between various departments, responsible for monthly lease/loan payments, copier maintenance invoices, etc.
• Maintains online credit card system for all employees with College credit card.
• Maintains gas credit cards systems. Prepares tax exemption paperwork as needed.
• Assist with FOIA requests.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

• Associate's degree in related discipline.
• One (1) year of directly applicable experience (preferably in a college or university or public employer setting).
• Ability to meet frequent deadlines.
• Good organizational and communication skills.

Additional Postings available from North Central Michigan College