Accounts Payable Specialist

Jobtailor; York (York County); On-site; USD 52,000 - 75,000; Full time

Job summary

Jobtailor is seeking an experienced Accounts Payable Specialist to manage vendor records, validate invoices, and process AP vouchers for overhead, subscriptions, and project costs.

You will coordinate subcontractor setup, handle expense reporting, and ensure accurate coding while maintaining confidentiality and compliance. Strong Excel and ERP skills are expected.

Qualifications

• 4+ years of accounts payable or finance operations experience.
• Experience with corporate credit cards, vendor management, and A/P systems is a plus.
• Strong attention to detail and accuracy in financial processing.
• Proficiency with Excel and ERP familiarity.

Responsibilities

• Manage vendor records, validate invoices, and process accounts payable vouchers for overhead, subscriptions, and job-related costs.
• Coordinate subcontractor setup and compliance, including W-9 collection, system setup, pay term confirmation, and record maintenance.
• Serve as primary contact for accounts payable and employee expense inquiries.
• Provide guidance and resolve vendor and employee expense issues.
• Review and approve employee expense reports for policy compliance, documentation, and accurate coding.
• Prepare and process weekly check and ACH payment runs, including bank uploads.
• Reconcile vendor statements and credit card activity and resolve discrepancies.
• Administer corporate credit cards, reconcile statements, and monitor cardholder activity.
• Maintain 1099-eligible vendor listings, validate W-9s, track payments, and prepare annual 1099 forms.
• Support audit, tax, and departmental reporting by providing accounts payable and expense documentation.
• Ensure consistency and documentation of accounts payable processes and support standardized procedures.
• Perform other administrative duties as assigned.
• Report to the Controller.

Skills

Accounts Payable Management

Vendor Management

Expense Reporting

Microsoft Excel Proficiency

Attention to Detail

Education

Associate degree or coursework in Accounting/Finance

High school diploma or equivalent

Tools

Microsoft Excel

ERP Systems

Accounting Software

General Office Software

A/P Systems

Job description

• Manage vendor records, validate invoices, and process accounts payable vouchers for overhead, subscriptions, and job-related costs
• Coordinate subcontractor setup and compliance, including W-9 collection, system setup, pay term confirmation, and record maintenance
• Serve as primary contact for accounts payable and employee expense inquiries
• Provide guidance and resolve vendor and employee expense issues
• Review and approve employee expense reports for policy compliance, documentation, and accurate coding
• Prepare and process weekly check and ACH payment runs, including bank uploads
• Reconcile vendor statements and credit card activity and resolve discrepancies
• Administer corporate credit cards, reconcile statements, and monitor cardholder activity
• Maintain 1099-eligible vendor listings, validate W-9s, track payments, and prepare annual 1099 forms
• Support audit, tax, and departmental reporting by providing accounts payable and expense documentation
• Ensure consistency and documentation of accounts payable processes and support standardized procedures
• Perform other administrative duties as assigned
• Report to the Controller

Requirements

• High school diploma or equivalent required
• Associate degree or coursework in Accounting, Finance, or related field preferred
• Equivalent work experience may be considered in place of formal education
• 4+ years of experience in accounts payable, expense management, or finance operations preferred
• Prior experience with corporate credit cards, vendor management, and/or A/P systems is a plus
• Strong attention to detail and accuracy in processing financial transactions
• Familiarity with accounts payable processes, invoice validation, and expense reporting
• Proficiency with Microsoft Excel and general office software; experience with accounting or ERP systems preferred
• Excellent organizational and time management skills, able to handle multiple tasks and deadlines
• Strong communication skills and customer service orientation for interacting with vendors and employees
• Ability to follow established procedures and maintain consistent documentation for compliance purposes
• Demonstrated ability to maintain confidentiality and handle sensitive financial information
• Ability to sit for extended periods and use a computer and keyboard for long durations
• Frequent typing and use of a mouse, with fine motor skills required for accurate data entry and navigation
• Must be able to maintain good posture and adjust seating and workstation to minimize physical strain
• Must complete pre-employment background check and drug screen

Demonstrates expertise in accounts payable processes, including vendor management, invoice validation, and expense reporting. Proficient in financial transaction processing and maintaining compliance with established procedures.

Highest-signal resume keywords

• Accounts Payable Management
• Vendor Management
• Expense Reporting
• Microsoft Excel Proficiency
• Attention to Detail

Hard Skills

• Accounts Payable
• Invoice Validation
• Expense Management
• Financial Transaction Processing
• Vendor Record Maintenance
• 1099 Preparation
• Reconciliation
• Corporate Credit Card Administration
• A/P Systems
• ERP Systems

Soft Skills

• Strong Communication Skills
• Customer Service Orientation
• Organizational Skills
• Time Management Skills
• Confidentiality

Industry Keywords

• Financial Transactions
• Expense Documentation
• Compliance
• Audit Support
• Tax Reporting

Tools & Technologies

• Microsoft Excel
• General Office Software
• Accounting Software
• ERP Systems