Americorps Program Coordinator

William & Mary; Sadler (KY); On-site; USD 18,000 - 30,000; Part time

Job summary

William & Mary’s Civic & Community Engagement office seeks a part-time AmeriCorps Program Coordinator to support daily administrative operations and contribute to the success of the AmeriCorps program and its members.

The role focuses on managing the full AmeriCorps member lifecycle, including recruitment, onboarding, training, placement, and offboarding, with emphasis on background checks, timesheet oversight, and site coordination.

Qualifications

• Experience with managing administrative processes (may include approving timesheets, processing background checks, creating and maintaining records using spreadsheets or other tracking software)
• Experience with MS Office applications and comfort with new technology
• Strong organizational skills for the coordination and implementation of programs

Responsibilities

• Logistics & Administration: Provide administrative and fiscal support for AmeriCorps grant activities to comply with policies and procedures.
• Data Management: Monitor and collect data on participant engagement and progress including recording data in data management system(s).
• Program Support & Oversight: Assist with conducting site visits to ensure program fidelity and may drive to service sites.

Skills

Administrative processes

MS Office

Strong organizational skills

Education

Bachelor's degree in an education-related field

Job description

Job Requisition:

JR101710 Americorps Program Coordinator (Open)

Job Posting Title:

Americorps Program Coordinator

Department:

CC00025 WM001 | SVSA | Civic & Community Engagement

Job Family:

Staff - Administrative & Office Support

Worker Sub Type:

Wage-Continuing (non-benefited)

Job Requisition Primary Location:

Sadler Center

Primary Job Posting Location:

Posting Location - William & Mary

Job Description Summary:

Unit Mission Statement:
Together with members of William & Mary and our broader communities, we cultivate equitable and transformational relationships and provide programming and resources for students to become lifelong community-centered leaders.
Position Summary:
William & Mary’s Civic & Community Engagement office seeks a part-time (15 hours per week during the academic year) AmeriCorps Program Coordinator to support daily administrative operations and contribute to the success of the AmeriCorps program and its members.
The ideal candidate will bring experience in education, youth development, and program management, and will support operational oversight of the AmeriCorps member lifecycle, including training and site supervision.
The AmeriCorps Program Coordinator provides advising, coordination, and logistical support for William & Mary Civic & Community Engagement’s AmeriCorps program. This role is responsible for managing the full AmeriCorps member lifecycle, including recruitment, onboarding, ongoing training, placement, and offboarding.
Key responsibilities include processing background checks, coordinating training schedules and tracking participation, managing timesheets, and supporting communication and coordination with AmeriCorps service sites. The Coordinator also serves as a liaison between Civic & Community Engagement and AmeriCorps partner sites to ensure effective program delivery and support.

Job Description:

Required Qualifications

• Experience with managing administrative processes (may include approving timesheets, processing background checks, creating and maintaining records using spreadsheets or other tracking software)
• Experience with MS Office applications and comfort with new technology
• Strong organizational skills for the coordination and implementation of programs

Preferred Qualifications

• A bachelor's degree in an education-related field
• Strong verbal and written communication skills
• Experience working in a K-12 school or out-of-school time program
• Experience working with university students and/or volunteers
• Interest in and knowledge of issues in education/youth development and commitment to engaging with them
• Driver’s License

Conditions of Employment

• This is a part-time hourly position, limited to 10 months August-May, 15 hours per week, contingent upon continued grant funding.
• This is a non-exempt position, which may be eligible to receive overtime in accordance with the Fair Labor Standards Act.
• All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week, over the course of a twelve-month period beginning May 1 each year.

Hiring Range: up to $22/hour, commensurate with experience.

Job Duties

Logistics & Administration 50%

• Provide administrative and fiscal support for AmeriCorps grant activities to comply with policies and procedures.
• Keep program director informed and participate in the resolution of operating problems.
• Review and approve member timesheets and liaise with site supervisors.
• Ensure that all members participate in required training, coaching, reflection, and supervision, including facilitating scheduling and registration.
• Execute training, and special events.

Data Management 40%

• Monitor and collect data on participant engagement and progress including recording data in data management system(s).
• Process background checks and maintain all AmeriCorps member files.

Program Support & Oversight 10%

• Assist with conducting site visits to ensure program fidelity.
• May fill in for site supervisor occasionally if the need arises.
• May drive a W&M van or personal vehicle to and from service site(s).

W&M’s statement on background checks

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment.

In addition, AmeriCorps has its own requirements. Between both, the following will be included in background investigations:

• Reference checks
• State criminal history check, which may include out-of-state state checks
• National Sex Offender public website
• FBI fingerprint-based check
• When appropriate, a financial (credit) in compliance with the Fair Credit Reporting Act (FCRA) and report or driving history check.

Additional Job Description

Job Profile

JP0013 - Administrative & Office Specialist III - Nonexempt - Hourly - H05

Qualifications

Pay Rate Type:

Hourly

Compensation Grade:

H05

Recruiting Start Date:

2026-05-13

Position Restrictions:

Restricted Funds

EEO is the Law. Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.