Americas Facilities Move & Operations Lead

The Economist; New York (NY); Hybrid; USD 75,000 - 89,000; Full time

Job summary

The Economist Group is seeking a Global Facilities professional to lead the Americas relocation program, including our New York headquarters, with oversight from the Global Head of FM. You will coordinate move planning, supplier management and site readiness, ensuring safe, efficient delivery and minimal disruption to business operations.

You will build strong relationships with stakeholders, manage multi‑supplier teams, and oversee daily facilities operations, ensuring a high standard of

Qualifications

• Practical experience in facilities, workplace, property, office operations or a similar service environment.
• Experience coordinating an office move, workplace change, fit-out, refurbishment or another multi-supplier operational projects.
• Ability to build and maintain project controls, including plans, actions, risks, budgets, changes and status reports.
• Experience supervising contractors and coordinating work in an occupied or operational environment.
• Working knowledge of workplace health and safety responsibilities, contractor controls and risk assessment principles.
• Confident using Microsoft 365 or Google Workspace and a project/task-management tool; able to maintain accurate spreadsheets and records.

Responsibilities

• Visit potential spaces to determine suitability to satisfy the brief.
• Translate the approved move brief into a detailed delivery plan covering milestones, dependencies, owners, access requirements, risks, decisions and contingency actions.
• Maintain the project schedule, action log, risk and issue register, decision log, budget tracker and change control record; provide concise status updates.
• Coordinate surveys, site readiness checks, landlord requirements, building access, licences, insurance evidence, method statements and contractor documentation.
• Work with workplace design, IT and business teams to validate floor plans, desk and room allocations, furniture requirements, storage, signage, equipment, accessibility and operational needs.
• Coordinate procurement and supplier activity for removals, furniture, storage, cabling, IT deployment, cleaning, security, signage, waste and other workstreams within the agreed scope.
• Plan move sequencing, packing and labelling, crate distribution, specialist-item handling, staff guidance and departmental responsibilities.
• Lead on-site coordination during enabling works, move days and initial occupation, including inductions, access, deliveries, escalation, progress checks and end-of-day reconciliation.

Skills

Facilities management

Project coordination

Stakeholder communication

Tools

Microsoft 365

Google Workspace

Project management tool

Job description

The Economist Group is seeking a Global Facilities professional to lead the Americas relocation program, including our New York headquarters, with oversight from the Global Head of FM. You will coordinate move planning, supplier management and site readiness, ensuring safe, efficient delivery and minimal disruption to business operations.

You will build strong relationships with stakeholders, manage multi‑supplier teams, and oversee daily facilities operations, ensuring a high standard of