American Express Virtual Jobs @ Get Dream Job

American Express; Little Rock (AR); On-site; USD 28,000 - 41,000; Full time

Job summary

American Express is seeking an Executive/Admin Assistant to support 2–3 VPs within the Digital Labs team. You will manage calendars, coordinate meetings across time zones, arrange travel, and prepare expense reports.

The role involves creating slides, updating documents, and assisting with budgets and payroll-related tasks while fostering a collaborative, efficient work environment. Strong organizational and communication skills, a Bachelor’s degree, and the ability to work independently are

Qualifications

• Bachelor's degree required.
• Experience supporting executives.

Responsibilities

• Coordinate calendar management for VPs across time zones.
• Organize meetings, rooms, video/audio conferencing and events.
• Handle international/US travel bookings and use travel tools.
• Prepare and review expense reports; flag any non-compliant expenses.
• Assist with budget tracking, payroll-related tasks and ad-hoc admin duties.
• Update PowerPoint slides, Word documents and flow charts.
• Extract standard HR reports and support training programs.

Skills

Calendar management

Travel bookings

Expense reports

Executive support

PowerPoint

MS Word

Education

Bachelor's Degree

Tools

HR systems

Job description

Job Responsibilities: Executive/Admin Assistant Salary: $20-30/Hour Company: American Express Location: USA

Educational Requirements: Bachelor's Degree

Full Job Description:

With the right support, people and businesses can make tremendous progress. When you join the Amex team, you'll be part of a global community of diverse colleagues committed to supporting our customers, our community and each other. Here, you will learn and grow as we help you create a unique and meaningful career path for the benefits, programs and changes that support you personally and professionally. At American Express, you will be recognized for your commitment, leadership and influence. Everyone who works together has the opportunity to participate in the success of the company. Together, we will win as a team, and strive to support our company values and our strong commitment to support and deliver the best customer experience in the world every day. But we will do this with integrity in an environment where everyone is seen, heard and felt. Join the Amex team and let's lead the way together. The Amex Digital Labs team is responsible for shaping digital innovation at Amex by designing, creating and managing emerging products and platforms that can be relevant to our customers' digital lives. We strive to emphasize creativity, customer orientation and innovation. This position is for administrative support for 2-3 VPs of the Amex Digital Labs team. This position is an important part of a fast-paced, hard-working team that requires collaboration and coordination across various business and band levels. A successful analyst should have experience handling multiple administrative tasks, have a passion for supporting leaders, and be able to work independently and confidently. This role also includes broader responsibilities for helping the VP manage the organization, which may include helping to manage the organization's budget, training and development programs, and other strategic initiatives and programs. Services include, but are not limited to: Coordination of calendar management, management between business leaders, places that are scattered in different time zones. Organize meeting rooms, video conferencing and audio conferencing as well as organize group meetings, other events and other activities. International/US travel bookings and knowledge of Amex travel booking applications, suppliers and applicable laws. Develop a travel plan and prep VP ahead of time. Ensure timely preparation and processing of expense reports; review the expenses delegated to the leader and highlight any expenses that are not legal; tracking and processing invoices. Help with time management and payroll. In addition to other executive assistants, organizes and coordinates events related to town hall meetings and other employee-related events and activities. Ad-hoc administrative tasks include: updating flow charts, updating distribution lists, updating PowerPoint documents and/or creating PowerPoint slides, updating / editing MS Word documents, easy data handling and basic analysis. Extract standard reports and employee data from HR systems. Collaborate with team members to provide training and development programs Promote team culture through events, social gatherings and strategic initiatives