Ambassador Scheduler & Strategic Engagement Lead

British Embassy Washington; Washington (District of Columbia); On-site; USD 52,000 - 76,000; Full time

Job summary

The British Embassy Washington seeks an experienced Diary Secretary/Scheduler to support His Majesty’s Ambassador. You will manage the Ambassador’s diary, coordinate high-level engagements, and ensure time is allocated to the Embassy’s top priorities.

Working closely with the Chief of Staff and senior colleagues, you will advise on scheduling decisions, liaise with domestic and international stakeholders, and oversee a demanding programme to maximise impact in the US context.

Qualifications

• Scheduling/diary management experience.
• Excellent secretarial skills including typing and proficiency with Microsoft Office.
• Excellent organizational skills and keen attention to detail.
• Strong team player with flexibility to changing team needs.
• Excellent verbal and written communication and senior stakeholder management.

Responsibilities

• Lead management of the Ambassador's schedule and balance priorities to maximise strategic use of time.
• Coordinate and prioritise meetings, events, calls, and engagements with clear scheduling recommendations.
• Assess and manage invitations to the Ambassador and advise on engagement priorities.
• Oversee requests for use of the Ambassador's Residence and coordinate accordingly.
• Engage with senior stakeholders across the Embassy, US Network and Whitehall to resolve competing demands.
• Maintain oversight of schedule changes and communicate effectively to resolve scheduling challenges.
• Develop trusted relationships with internal and external stakeholders as a primary contact for the Ambassador's schedule.
• Provide agile support to the Private Office team and help deliver mission priorities.

Skills

Scheduling/diary management

Secretarial skills

Microsoft Office

Stakeholder management

Multitasking

Tools

Microsoft Office Suite

Job description

The British Embassy Washington seeks an experienced Diary Secretary/Scheduler to support His Majesty’s Ambassador. You will manage the Ambassador’s diary, coordinate high-level engagements, and ensure time is allocated to the Embassy’s top priorities.

Working closely with the Chief of Staff and senior colleagues, you will advise on scheduling decisions, liaise with domestic and international stakeholders, and oversee a demanding programme to maximise impact in the US context.