Alumni Relations Program Assistant: Events & Data

University of Rochester; City of Rochester, Northern (NY, KY); Hybrid; USD 32,000 - 45,000; Full time

Job summary

The University of Rochester is seeking an Administrative Support professional for the URMC Alumni Relations team in Rochester, NY. You will assist with event planning, calendars, invitations, RSVPs, meeting preparation, and reporting for registrations and attendance.

You will also handle invoices, gifts, and expense reports, support large and small events across SMD/SON/EIOH, and maintain procedures while ensuring accurate data in Salesforce Ascend, CVENT and Excel.

Qualifications

• Associate's degree and 2 years of relevant experience, including some writing experience.
• Strong organizational, written and verbal communication skills.
• Experience with Excel and database systems used for event management.

Responsibilities

• Support URMC Alumni Relations by planning and implementing events, including Meliora Weekend.
• Manage event calendars, invitations and RSVPs, meeting prep, agendas and minutes.
• Serve as the reporting point for event registration and attendance data.
• Process invoices, gifts and expense reports for events.
• Assist with projects in Clinical Programs when needed.
• Ensure use of Salesforce Ascend, RAX, CVENT and Excel for data management.

Education

Associate's degree

Job description

The University of Rochester is seeking an Administrative Support professional for the URMC Alumni Relations team in Rochester, NY. You will assist with event planning, calendars, invitations, RSVPs, meeting preparation, and reporting for registrations and attendance.

You will also handle invoices, gifts, and expense reports, support large and small events across SMD/SON/EIOH, and maintain procedures while ensuring accurate data in Salesforce Ascend, CVENT and Excel.