Alumni Relations Coordinator

Benedictine College; Atchison (KS); On-site; USD 45,000 - 65,000; Full time

Job summary

Benedictine College is seeking an Alumni Relations Coordinator to foster lifelong connections with alumni, donors, and students. You will manage CRM records, plan events, and coordinate communications to strengthen institutional advancement.

The role emphasizes collaboration across campus, data accuracy, and confidentiality, with a focus on engaging alumni through thoughtful programming and publications.

Qualifications

• Bachelor’s Degree required.
• Experience in a fast-paced office environment.
• Non-profit/advancement experience preferred.
• Strong analytical skills and database proficiency.
• Ability to manage multiple priorities and meet deadlines.
• Respect for confidentiality.

Responsibilities

• Develop and implement alumni engagement strategies.
• Manage and utilize alumni and donor records within the CRM for engagement opportunities.
• Maintain alumni class notes and updates for publications and records.
• Plan and coordinate alumni and advancement events (reunions, Homecoming, regional events).
• Coordinate the Benet Awards process from nominations to execution.
• Collaborate with campus departments to involve alumni and connect with students and faculty.
• Coordinate alumni communications, marketing, and outreach efforts.
• Represent the Alumni and Advancement Office professionally with stakeholders.

Skills

Analytical skills

Office software

CRM/database proficiency

Multitasking

Confidentiality

Teamwork

Education

Bachelor's Degree

Tools

CRM database

Job description

Description

Department: Advancement Office

Job Status: Full Time

FLSA Status: Exempt

Reports To: Director of Alumni Relations

Amount of Travel Required: Some travel required

Work Schedule: 8:00 a. m. - 5:00 p. m. Monday-Friday

Positions Supervised: None

Alumni Relations Coordinator

Position Summary

The Alumni Relations Coordinator supports the institution's mission by fostering meaningful relationships with alumni, increasing engagement opportunities, and strengthening connections between alumni, donors, students, and the campus community.

Responsibilities

• Develop and implement alumni engagement strategies that strengthen lifelong relationships, increase alumni participation, and support institutional advancement initiatives.
• Manage and strategically utilize alumni and donor records within the CRM database, ensuring data accuracy, integrity, and effective use ofconstituent information to identify engagement opportunities and support alumni programming and advancement efforts.
• Manage the collection, evaluation, and maintenance of alumni class notes and constituent updates, exercising independent judgment in determining appropriate content for alumni publications, communications, and institutional records.
• Plan, coordinate, and enhance alumni and advancement events, including reunions,Homecoming, regional and networking events, and recognition programs by managing timelines, communications, vendors, and stakeholder engagementwhile recommending improvements to strengthen the alumni experience.
• Coordinate the Benet Awards process by managing timelines, facilitating communications with stakeholders, coordinating nominations and materials, and ensuring successful execution of the recognition program.
• Developand maintain collaborative relationships with campus departments andprograms to identify opportunities for alumni involvement, connect alumni with students and faculty, and support institutional initiatives.
• Develop and coordinate alumni communications, marketing, social media, and outreach initiatives by managing content development, recommending communication strategies, and ensuring alignment with alumni engagement goals.
• Represent the Alumni and Advancement Office in a professional manner when interacting with alumni, donors, campus partners, and community stakeholders.

Requirements

Education

• Minimum of a Bachelor’s Degree required.

Experience

• Experience in a fast-paced office environment where teamwork is and each team member contributes to and celebrates everyone’s success.
• Significant work in non-profit organizations, preferably in advancement, alumni relations, marketing, communications or related field.
• Strong analytical skills and proficiency in modern office software systems. Experience with database platforms is a plus.
• Ability to manage multiple priorities, meet deadlines, and maintain a high level of professionalism and confidentiality.

PHYSICAL DEMANDS

Physical Abilities

Stand O

Walk O

Sit O

Handling / Fingering O

Reach Outward O

Reach Above Shoulder O

Climb N

Crawl N

Squat or Kneel O

Bend N

Push / Pull

12 lbs or less O

13-25 lbs O

26-40 lbs N

41-100 lbs N

Lift /Carry

10 lbs or less O

11-20 lbs O

21-50 lbs N

51-100 lbs N

Over 100 lbs N

N (Not Applicable) Activity is not applicable to this occupation.

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

EOE