Associate Director for Alumni Relations

Providence College; Providence (RI); On-site; USD 90,000 - 135,000; Full time

Job summary

Qualifications

• Bachelor's degree required.
• Five to seven years’ experience in a progressively responsible development fundraising environment or equivalent.
• Excellent interpersonal, oral, written communication, and organizational skills.
• Must be proactive, creative, problem-solver with ability to interact with a broad range of constituents.
• Computer proficiency and ability to work independently and as part of a team.
• Supervisory experience preferred.
• Evenings and weekends required.
• Possible travel.

Responsibilities

• Develop and oversee execution of reunion programming to engage alumni and coordinate volunteers, donors, and class committees.
• Lead Homecoming planning with College Events and Marketing & Communications, ensuring data processes with Advancement Services and cross-department collaboration.
• Provide leadership to direct reports; set performance standards, coach and evaluate progress, and align workload with program goals.
• Develop a pipeline of alumni volunteers, expand class ambassador programs, and collaborate with National Alumni Council to advance engagement priorities.

Skills

Interpersonal skills

Oral communication

Written communication

Organizational skills

Teamwork

Problem-solving

Proactive

Creative thinking

Education

Bachelor's degree

Job description

Serve as a key strategic partner in the planning and implementing of engagement programs to attract different constituencies with the goal of strengthening connections to the college and fostering sustained philanthropic support, with an emphasis on volunteer leadership and class-based engagement.

1. Develop and oversee the execution of all reunion programming with the goal to engage alumni through their milestone celebration with the college. Collaborate with the Class Giving team throughout the year to achieve program goals including volunteer recruitment and onboarding, training to ensure volunteers are equipped to invite their classmates to participate in reunion programming and contribute philanthropically, and coordination of efforts with prospect managers. Provide year-round support to class committee volunteers and serve as the point of contact for all reunion classes to establish meaningful programming that aligns with the interests of each class while maintaining a strong focus of bringing alumni back to campus. Oversee the reunion budget and implement strategies to generate revenue to offset expenses. Work with the College Events staff and the Marketing and Communications team on all logistics and communications for programming throughout the year and at the culminating Reunion Weekend. Ensure Advancement Services is included throughout to ensure a process for data both before, during, and post-weekend. (40%)
2. Serve as Advancement lead for Homecoming, one of the college’s signature programs with the priority focus of bringing alumni back to campus and engaging them with current College priorities. Co-lead the program with a member of the College Events staff and work in tandem throughout the year-long planning to ensure both Advancement and Institutional goals are established and met each year. Manage the Homecoming budget and designate funding for various departmental programming. Collaboration includes but is not limited to Late Night Madness, engagement and stewardship for donor recognition, admission, student activities, and residential life. Oversee the core committee and campus partners groups, and partner with Marketing & Communications to develop a comprehensive communication and marketing plan that is customized to engage different audiences (students, faculty/staff, parents/families, alumni, and friends). Enlist the support of Advancement Services to ensure a data process is in place to capture a multi-faceted weekend. Collaborate with Athletic partners to capitalize on athletic opportunities and other activities to showcase programs and enhance participant experience. Identify ways to engage the entire PC community and oversee the execution of the weekend. (25%)
3. Provide essential leadership and guidance to direct report(s) to maximize productivity, set performance standards, individual metrics, and routine evaluation of goals. Provide on-going training of staff to ensure strength of skills and a clear understanding of advancement. Meet regularly to ensure prioritization of workload, strong communication and relationship development, and achievement of program goals. (20%)
4. Further the development of a pipeline of alumni volunteers including expansion and management of the class ambassador program, support of volunteer pathways tied to Reunion, Homecoming, and engagement efforts and work closely with the National Alumni Council, serving as a staff liaison and supporting a designated committee to advance alumni engagement priorities. (15%)

MARGINAL DUTIES:

1. Represent Alumni Relations through participation in campus-wide committees and cross-functional initiatives.
2. Partner with colleagues across Alumni Relations and Advancement to support alignment of volunteer efforts that advance engagement and philanthropic outcomes.
3. Perform all other duties as may be required.

• Bachelor’s Degree from an accredited institution required
• Five to seven years’ experience in a progressively responsible development fundraising environment or an equivalent combination of education and experience
• Excellent interpersonal, oral, written communication, and organizational skills
• Must be proactive, creative, problem-solver and have the ability to interact with a broad range of constituents, including alumni, parents, faculty, staff, and friends of the College
• Computer proficiency and a demonstrated ability to work independently and as part of a team
• Supervisory experience preferred
• Evenings and weekends required
• Possible travel

PHYSICAL DEMANDS:

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

DISCLAIMER:

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.