Events and Alumni Relations Coordinator

Northwest Mississippi Community College; Senatobia (MS); On-site; USD 38,000 - 52,000; Full time

Job summary

Northwest Mississippi Community College is seeking an Events and Alumni Relations Coordinator to support the Office of Institutional Advancement in planning and executing fundraising and alumni events. The role coordinates all details for events and develops alumni engagement strategies.

The ideal candidate has a bachelor's degree or equivalent, strong Microsoft Office skills, and proven experience in event planning, with excellent organizational and interpersonal abilities to work with donors,

Qualifications

• Bachelor's degree or equivalent work experience in a relevant field.
• Proficient with computers and the Microsoft Office Suite; comfortable using new technology
• Creative talent with experience in event planning
• Strong interpersonal, communication and organizational skills
• Able to develop and implement ideas
• Detail-oriented and thorough in completing tasks
• Ability to lift and move event materials as needed

Responsibilities

• Plan and execute fundraising, alumni, and special events.
• Lead front-end planning and on-site coordination.
• Coordinate with internal departments and Marketing for event materials.
• Maintain alumni database records and collect biographical data.
• Develop and evaluate event concepts from concept to completion.
• Collaborate with the Advancement Team and donors.

Skills

Microsoft Office

Event planning

Interpersonal skills

Organizational skills

Idea development

Attention to detail

Physical event support

Education

Bachelor's degree or equivalent

Job description

The Events and Alumni Relations Coordinator supports the Office of Institutional Advancement in the planning and execution of all Foundation and alumni events and the development of alumni engagement. The role manages the planning, execution, direction, and coordination of all details for fundraising events, alumni events, and special events. The Events and Alumni Relations Coordinator is innovative, has creative talent, and is highly skilled in event planning and represents the college in a positive and professional manner.The position requires a high level of attention to detail, ability to problem solve, and ability to interact well with people. The Events and Alumni Relations Coordinator has great capacity for initiative, prioritizes and manages multiple tasks with a high degree of discretion, and operates in a professional office environment.

REQUIRED QUALIFICATIONS:

• Bachelor's degree or equivalent work experience in a relevant field;
• Proficient with computers, the Microsoft Office Suite, and be comfortable using new and changing technology
• Possess creative talent and have experience in event planning
• Possess strong interpersonal, communication and organizational skills
• Effective at developing and implementing ideas
• Careful about detail and thorough in completing work tasks
• Events require physical exertion, including lifting of boxes and tubs, moving chairs and tables, loading and unloading supplies

ATTRIBUTES:

• Demonstrates integrity, professionalism, and ethical conduct
• Takes initiative and willingly accepts new responsibilities and challenges
• Maintains positive and collaborative working relationships with colleagues and donors
• Receives and applies constructive feedback appropriately
• Remains composed and professional in demanding or high-pressure situations
• Demonstrates resilience, adaptability, and persistence when faced with workplace challenges

DUTIES AND RESPONSIBILITIES:

• Plans and executes all fundraising, alumni, and special events. Signature events include Northwest Soirée, Homecoming Alumni Celebration honoring Alumnus of the Year and Sports Hall of Fame Inductees, Alumni Tailgating, Scholarship Social, Scholarship Ceremony, Faculty and Staff Retiree and Awards Ceremony, Scholarship Golf Tournament, Foundation Board Christmas Party. Additional events include, but are not limited to, donor recognition events, class reunions, reunions of affinity groups
• Takes the lead on the front-end of events
• Ensures effective coordination and communication with internal departments related to event planning and alumni relations
• Works collaboratively with Marketing and Communications Department in the development of event and alumni marketing pieces, invitations, printed materials, etc.
• Will be expected to develop a high degree of proficiency on the Advancement Office's database system, Blackbaud Raiser's Edge, which houses alumni and donor data, while maintaining accurate and complete alumni database records, capturing and building biographical and career information of alumni, via social media, surveys, projects, correspondence, website, postal returns and through engagement events
• Creates action items in the database to record, track, and report alumni information
• Researches and develops event concepts for fundraising, alumni, and special events; Coordinates, executes and evaluates events from concept to completion
• Participates in ongoing training and development to stay current on best practices in event planning and alumni engagement
• Plans Alumni Board of Directors Meetings with the assistance of Executive Director of Institutional Advancement
• Seeks volunteers from the Alumni Board of Directors
• Demonstrates planning and organizational skills and collaborative problem-solving approach
• Oversees set-up of on-site vendors and catering staff as neededProvide exceptional customer service to on and off-campus partners and alumni
• Manages, prepares, and sends alumni correspondence using strategic methods of communication
• Determines content, writes, and publishes the alumni quarterly e-newsletter
• Manages various forms of social media
• Responsible for highlighting alumni on college website and social media
• Plays an active role, as a member of the Advancement Team, in contributing to and ensuring the success of fundraising and events
• Represents Advancement Office at campus events
• Performs other related duties as assigned by the Executive Director of Institutional Advancement

REQUIRED KNOWLEDGE, SKILLS AND ABILITY:

• Proficiency in Microsoft Excel, Word, and Office Suite applications
• Excellent organizational and time-management abilities
• Strong analytical and problem-solving skills
• High level of accuracy and attention to detail
• Effective written and verbal communication skills
• Ability to multitask and prioritize responsibilities in a fast-paced environment
• Professional customer service and interpersonal skills
• Ability to work independently and collaboratively as part of a team
• Ability to maintain and demonstrates integrity, professionalism, and ethical conduct

WORK ENVIRONMENT:

• Work is primarily performed in a professional office environment within the Institutional Advancement Office
• Position requires regular interaction with donors, alumni, faculty, staff, students, and community members
• Occasional evening and weekend work may be required to support college, alumni, foundation, and fundraising events
• Position may require attendance at off-site meetings, events, and college functions
• Work involves frequent use of computers, database systems, and standard office equipment
• Employee must maintain professionalism, confidentiality, and a positive attitude in all interactions

PHYSICAL REQUIREMENT:

• Ability to use hands and fingers for typing, data entry, and operation of office equipment
• Ability to communicate effectively in person, by telephone, and through written communication
• Ability to occasionally stand, walk, bend, stoop, and reach while performing office or event-related duties
• Ability to lift and carry materials weighing up to 25 pounds for event setup, office supplies, or records management
• Ability to travel between campus locations and occasional off-site events as needed
• Ability to work in a fast-paced environment while managing multiple tasks and deadlines simultaneously

Northwest Mississippi Community College does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation, gender identity, age, or status as a veteran or disabled veteran in all its programs and activities. Northwest Mississippi Community College prohibits sexual harassment and all forms of sexual violence, regardless of sex, gender identity or sexual orientation.