Alumni Programs Assistant

K-State Alumni Association; Manhattan (KS); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

403(b) retirement plan with company‑匹

Job summary

K-State Alumni Association is seeking a Programs Assistant to aid in coordinating alumni programs, awards, and annual events. The role provides support to the Associate Directors of Alumni Awards and Engagement and Engagement and Belonging.

Responsibilities include assisting with Houston and Denver events, coordinating awards, and supporting student activities while maintaining calendars and assisting with financial transactions for events.

Qualifications

• High school diploma required.
• Experience using Microsoft Office Suite.
• Limited out-of-state travel for special events.

Responsibilities

• Assists with activities for annual events in Houston and Denver.
• Supports Alumni Awards Evening coordination.
• Supports coordination of student awards (Robinson Family, International, Ad Astra).
• Assists with international and multicultural student events and graduations.
• Assists with the Council for Alumni Belonging and reunions.
• Supports recruitment programs including Grandparents University and For Sophomores Only.
• Maintains and distributes the master events calendar and tracks participation.
• Coordinates with Business Manager to process event transactions and donor receipts.

Skills

Event coordination

Writing

Interpersonal skills

Organization

Education

High school diploma

Tools

Microsoft Office

Job description

The Programs Assistant aids with the coordination of alumni programs including awards and annual alumni events and student programs.The position provides support for the Associate Director of Alumni Awards and Engagement and the Associate Director of Engagement and Belonging.

Key Responsibilities:

• Assists with all activities for the annual events in Houston and Denver.
• Assists with the Alumni and Faculty awards and coordination of the annual Alumni Awards Evening.
• Assists with the coordination of student awards, including the Robinson Family Awards, the International Awards and Ad Astra awards.
• Assists with the international and multicultural student events including the international block party and graduation celebrations.
• Assists with the Council for Alumni Belonging including reunions.
• Assists with recruitment programs including Grandparents University and For Sophomores Only.
• Maintains and distributes master events calendar and tracks event participation and engagement for the Association.
• Works with the Business Manager and Accounting Specialist to process transactions for program events, including cash deposits, credit card receipts, and tax receipts for donor contributions.

Requirements:

• High school diploma.
• Experience in Microsoft Office Suite.
• Limited out-of-state travel will be necessary for special events.

Preferred Qualifications:

• Self-starter with strong writing, speaking and interpersonal skills.
• Strong organizational skills, ability to handle multiple tasks, attention to detail, and ability to meet deadlines.
• Ability to work independently and drive projects to completion.
• Work experience in event coordination, working with volunteers, or other areas relevant to the position.

Salary and Benefits:

Competitive Salary with benefits including paid health, dental, company paid life insurance. 403(b) retirement plan with company match. Paid leave including holidays, vacation, sick, personal, and volunteer leave. 8 weeks paid parental leave. Paid professional development and EAP (Employee Assistance Program).

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Regular attendance is required in this job. The K-State Alumni Association is an Equal Opportunity Employer