Assistant Director, Alumni Engagement

ROME GROUP; St. Louis (MO); On-site; USD 61,000 - 68,000; Full time

Job summary

University of Missouri-St. Louis seeks an Assistant Director, Alumni Engagement to lead programs that deepen alumni connections, coordinate events, and partner with campus and volunteers to advance university goals.

The role emphasizes data-driven planning, budgeting, and collaboration with Advancement colleagues, faculty, and alumni associations; travel and some evenings/weekends are required.

Qualifications

• Bachelor’s degree or equivalent with 4+ years experience.
• Strong organizational, project management & communication skills.
• Proficiency with Microsoft Word, Excel, PowerPoint.
• Ability to maintain confidentiality and meet deadlines.

Responsibilities

• Lead and direct alumni engagement programs aligned with university priorities.
• Develop and execute engagement plans using data analysis.
• Plan events and manage alumni volunteer programs.
• Enter data into CRM and generate reports for decision making.
• Travel regionally for alumni meetings and events.

Skills

Organizational skills

Project management

Communication

Microsoft Office

Education

Bachelor's degree

Job description

Assistant Director, Alumni Engagement

JOB SUMMARY

Reporting to the Director, Alumni Engagement, the Assistant Director, Alumni Engagement is responsible for leading and directing operational activities, programs and/or communications strategies related to increasing alumni engagement with UMSL. This position will work closely with the Alumni Engagement team, campus partners and the UMSL Alumni Association volunteers to implement key alumni engagement programs that support the university’s strategic goals.

PRIMARY RESPONSIBILITIES

Alumni Engagement & Relationship Development (35%)

• Works with Director of Alumni Engagement to develop and execute strategically aligned alumni engagement plans utilizing a combination of data analysis and university priority setting resources.
• Collaborates with Advancement colleagues, faculty, and staff to develop and maintain alumni engagement and affinity programs within identified colleges and departments.
• Identifies alumni to participate in programs and attend events and coordinate follow-up with Alumni Engagement Officer.
• Identifies and refers alumni and friends to appropriate giving programs: annual giving, mid-level giving, major and planned gifts. In some cases, they may solicit alumni directly.
• Sources and applies new and emerging best practices and industry standards to achieve personal and team goals.

Alumni Event and Program Management (35%)

• Plans events and activities that connect alumni to the University and to each other aligned with Campaign and Strategic Plan priorities.
• Leads Alumni Volunteer programming including identifying impactful volunteer opportunities across campus; works to communicate opportunities to and recruit interested alumni.
• Optimizes and works within a defined budget for events and programs, adhering to all UM System, UMSL, and Advancement purchasing policies. Tracks expenditures towards budget and submits and pays invoices and bills in a timely and accurate manner.
• Serves as liaison and leads assigned UMSL Alumni Association committees including setting agendas and meeting materials, writing and submitting meeting minutes and facilitating action items.

Planning, Performance & Execution (30%)

• Participates in assigned university leadership-level meetings on campus and Alumni Association board meetings, with the ability to fully represent the Office of Alumni Engagement and the UMSL Alumni Association through effective meeting preparation, management, and communications.
• Prepares and delivers presentations to internal and external groups; articulates messages, ideas and information effectively in both written and verbal communications.
• Enters contact reports and other data into CRM in a timely and accurate manner. Critically evaluates data and pulls reports to utilize for decision making.
• Travels locally and regionally for alumni meetings and activities. Updates project plans with status updates on assigned activities including escalating blocks to project managers as needed.
• Achieve annual performance goals in collaboration with the supervisor, demonstrating progress toward strategic engagement and advancement objectives.As with all positions, other job-related responsibilities may be performed as needed to support departmental and campus-wide needs.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Work is performed in a variety of environments with regular interaction with alumni, current and prospective donors, and community leaders. The role requires travel, evenings, and weekends, and the ability to maintain professionalism and composure in potentially stressful situations. The position involves sustained attention, multitasking, decision-making, and clear judgement.

SUPERVISORY RESPONSIBILITIES

None

Shift

40 hours per week/M-F; some nights and weekends required.

Minimum Qualifications

A Bachelor’s degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

• Strong organizational, project management and communication skills (both verbal and written); an ability to communicate complex issues and maintain open communication channels with relevant stakeholders.
• Proficiency with Microsoft applications (Word, Excel, PowerPoint).
• High level of initiative, proven ability to work independently, attention to detail, good time-management skills and ability to work within deadlines.
• Ability to maintain confidentiality around sensitive and private data.
• Ability to take direction and work collaboratively within a team and university setting.

Anticipated Hiring Range

$61,000-68,000

Grade: GGS-011
University Title: ADVANCEMENT ASSISTANT DIRECTOR
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Sponsorship Information

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is anEqual Opportunity Employer.
To request ADA accommodations, please email the Office of Human Resources at [e-mail].