Alumni C Club Intern: Membership and Data

University of Colorado Boulder; Boulder (CO); On-site; USD 25,000 - 29,000; Part time

Job summary

University of Colorado Boulder is seeking a Temporary Alumni C Club Intern to support alumni programs, events, communications, and data management. The role involves coordinating with the Executive Director, handling event logistics, and fostering relationships with former student-athletes and donors.

The position is part-time (about 25 hours/week), on-site, with football game days and events as needed. The role emphasizes hospitality, organization, and accurate record-keeping in a dynamic

Qualifications

• Bachelor’s degree in communications, marketing, sports management, business, or related field.
• Excellent written and verbal communication with proofreading and attention to detail.
• Strong organizational skills and ability to manage multiple projects and timelines.
• Professional, service oriented approach when working with alumni, coaches, staff, donors, and guests.
• Proficiency with Microsoft Office and databases, registration systems, and digital platforms.
• Ability to maintain accurate records with tact and discretion.
• Resourcefulness researching incomplete records and locating alumni information.
• Willingness to assist with hands-on event production and execution.

Responsibilities

• Plan, produce, and implement Alumni C Club programs and special events.
• Support event registration, guest communication, logistics, on-site hospitality, check-in, and follow-up.
• Assist with recognition and engagement programs including Hall of Fame, Hall of Honor, Legacy Wing, Living Legends, tailgates, and post-season events.
• Provide outstanding hospitality to former student-athletes and their families.
• Maintain and update alumni records; research historical rosters and rebuild contact lists.
• Coordinate record updates with the CU Athletics Ticket Office and partners.
• Assist with registration tracking, data reconciliation, reporting, and list development.
• Assist with digital engagement and publishing event information and announcements.

Skills

Excellent writing

Organizational skills

Customer service

Independent worker

MS Office

Data management

Relationship-building

Proofreading

Attention to detail

Education

Bachelor’s degree in communications or related field

Tools

Microsoft Office

Databases

Registration systems

CRM systems

Adobe Creative Suite

Job description

Job Summary

CU Boulder encourages applications for a Temporary Alumni C Club Intern! This role supports the programs, events, communications, data management, and relationship-building efforts of the Alumni C Club, Colorado Athletics’ Letterwinners association.

The Alumni C Club serves former University of Colorado student-athletes and preserves the Pride & Tradition of Colorado Athletics by keeping generations of Buffs connected to their teams, one another, and the University. This position frequently interacts with former student-athletes, coaches, administrators, donors, campus partners, and guests. Integrity, hospitality, accuracy, discretion, and strong relationship-building skills are crucial.

Working closely with the Executive Director, this position supports a robust calendar of alumni engagement and recognition programs, including the Colorado Athletics Hall of Fame, Hall of Honor, Legacy Wing, Living Legends, team reunions, Ski Ball, Alumni C Club pregame tailgates, Buffs Bash, postseason and bowl events, and other special programs.

The coordinator also supports alumni research, historical roster development, database management, event registration, digital engagement, and direct communication with Letterwinners.

The position supports the philosophy and objectives of Colorado Athletics and must adhere to University and Athletic Department policies and procedures, conference requirements, and NCAA rules and regulations.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

As one of 34 U.S. public research institutions belonging to the prestigious Association of American Universities (AAU)—and the only member in the Rocky Mountain region—our goal at CU Boulder is to directly affect Colorado communities through collaborative research, innovation, and entrepreneurship. Our faculty, staff, and students work with the broader community to establish outstanding connections that have lasting outcomes both across Colorado and around the world.

What Your Key Responsibilities Will Be

Alumni Programs & Special Events

• Work with the Executive Director to plan, produce, and implement Alumni C Club programs and special events.
• Support event registration, guest communication, preparation, logistics, on-site hospitality, check-in, and follow-up.
• Assist with recognition and engagement programs including the Hall of Fame, Hall of Honor, Legacy Wing, Living Legends, team reunions, Ski Ball, Alumni C Club tailgates, Buffs Bash, and postseason events.
• Provide outstanding hospitality to former student-athletes and their families while helping welcome Letterwinners home to CU Boulder.

Letter Winner Engagement & Data Management

• Help maintain connections between former student-athletes and their Colorado Athletics programs through reunions, recognition opportunities, special events, and direct outreach.
• Collaborate with coaches, sport administrators, Athletics staff, and alumni.
• Research historical rosters and alumni records to rebuild and strengthen team contact lists.
• Maintain and update former student-athlete records with accuracy and attention to detail.
• Coordinate relevant record updates with the CU Athletics Ticket Office and other Athletics partners.
• Assist with registration tracking, contact research, data reconciliation, reporting, and list development.

Digital Engagement

• Assist with management of the Alumni C Club’s Athlete Network platform.
• Create and publish event information, announcements, and engagement content.
• Supervise participation and prepare reports as requested.

Administrative & Program Support

• Provide administrative and project support to the Executive Director.
• Assist with special projects and evolving Alumni C Club priorities.
• Assist with other duties as assigned in support of the Alumni C Club and Colorado Athletics.

What You Should Know

• This is a temporary, part-time position, working about 25 hours per week Monday through Friday, with required football game days and events as needed. Hours will flex based on event schedule.
• This position will work evenings and weekends.
• This position is working in-person.

What We Can Offer

$18.90/Hour.

Benefits

Temporary positions at the University of Colorado are not benefits-eligible, however, all positions are eligible for paid sick leave.

Be Statements

Be ambitious. Be groundbreaking. Be Boulder.

What We Require

• Bachelor’s degree in communications, marketing, sports management, business, or a related field, or an equivalent combination of education and relevant experience.

What You Will Need

• Excellent written and verbal communication skills, including significant proofreading and attention to detail.
• Phenomenal organizational skills with the ability to manage multiple projects, priorities, and set timelines.
• A professional, positive, and service oriented approach when working with former student-athletes, coaches, staff, donors, and guests.
• Strong customer service and relationship-building skills with the ability to create a welcoming environment for Alumni C Club members.
• Ability to work independently, take initiative, solve problems, and follow projects through completion.
• Proficiency with Microsoft Office and ease working with databases, spreadsheets, registration systems, and digital platforms.
• Ability to maintain accurate records and handle alumni and event information with tact and discretion.
• Resourcefulness when researching incomplete records or locating difficult-to-find alumni information.
• Willingness to assist with hands-on event production and execution.

What We Would Like You to Have

• Experience in alumni relations, athletics, hospitality, event management, membership organizations, or a related environment.
• Experience planning and completing events.
• Experience working with databases, constituent records, or customer relationship management systems.
• Experience creating digital communications or social media content.
• Familiarity with Adobe Creative Suite or similar creative tools.
• Experience with or connection to the University of Colorado or collegiate athletics.