Alumni Engagement Lead - Events & Networking

The University of Toledo Alumni and Foundation; Toledo (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

The University of Toledo Alumni and Foundation is seeking an Administrative Coordinator to provide comprehensive support for the Office of Alumni Engagement and Annual Giving. The role includes coordinating events, managing registrations, and supporting staff in delivering alumni programming and donor engagement initiatives.

Responsibilities cover event planning, travel logistics, communications, and financial reconciliation, with opportunities to work evenings and weekends as needed.

Qualifications

• Three to five years of related work experience; BA preferred or equivalent mix of education/experience.
• Experience planning and coordinating events, preferably in higher education.
• Strong written and verbal communication skills; ability to interact with diverse audiences.
• Willingness to work evenings and weekends as needed.

Responsibilities

• Coordinate registration and check-in processes for alumni events and engagement activities.
• Assist with planning, logistics, participant communications, registration management, and execution for on-site and off-site events.
• Organize and execute large alumni engagements, including annual events and events linked to Athletics.
• Process and balance credit card, cash, and online registrations; support financial recording and reconciliation.
• Serve as liaison for assigned alumni chapters and affiliates; support communications and volunteer coordination.
• Lead team tasks: answer office phone, manage emails, sort mail, and reserve meeting spaces.
• Coordinate alumni marshal participation and logistics for commencement activities twice per year.
• Maintain calendar of alumni engagements for staff planning; back up Membership Secretary and EA duties.
• Other duties as assigned.

Skills

Event coordination

Customer service

Communication skills

Microsoft Office

Education

Bachelor’s degree preferred

Education/experience equivalent

Tools

Microsoft Office

Job description

The University of Toledo Alumni and Foundation is seeking an Administrative Coordinator to provide comprehensive support for the Office of Alumni Engagement and Annual Giving. The role includes coordinating events, managing registrations, and supporting staff in delivering alumni programming and donor engagement initiatives.

Responsibilities cover event planning, travel logistics, communications, and financial reconciliation, with opportunities to work evenings and weekends as needed.