Alumni Programs & Events Strategist

The University of Toledo Foundation; Toledo (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Toledo Foundation is seeking an administrative professional to support the Office of Alumni Engagement and Annual Giving. You will coordinate events, travel opportunities, and engagement activities, enabling staff to focus on cultivating relationships with alumni, donors, and community partners.

Responsibilities include coordinating registration and check-in for events, planning logistics and communications, managing calendars, assisting with onsite and offsite engagements, and

Qualifications

• Three to five years of related work experience.
• Experience planning and coordinating events, preferably in higher education.
• Demonstrated ability to interact with alumni, students, faculty, staff, administrators, and community representatives.
• High level of computer skills including Microsoft Office and other integrated software products.
• Proven written and verbal communication skills.
• Must be willing to work evenings and weekends as needed.

Responsibilities

• Coordinate registration and check-in processes for alumni events and engagement activities.
• Assist Alumni Engagement staff with planning, logistics, participant communications, registration management, and execution for on-site and off-site engagement events.
• Assist with organizing and executing large alumni engagements, including annual events and events linked to Athletics.
• Process and balance transactions for event registrations and support accurate financial recording.
• Serve as lead liaison for assigned alumni chapters and affiliates, supporting communications, volunteer coordination, programming and events.
• Lead team for answering the office phone, managing emails, sorting mail, and reserving meeting spaces.
• Coordinate Alumni Marshal participation for commencement activities twice per year.
• Maintain calendar of alumni engagements for staff planning and Foundation.
• Back up Membership Secretary and Alumni Engagement Coordinator as needed.

Skills

Event planning

Customer service

Communications

Microsoft Office

Team coordination

Evenings/weekends availability

Education

Bachelor's degree preferred

Tools

Microsoft Office

Job description

The University of Toledo Foundation is seeking an administrative professional to support the Office of Alumni Engagement and Annual Giving. You will coordinate events, travel opportunities, and engagement activities, enabling staff to focus on cultivating relationships with alumni, donors, and community partners.

Responsibilities include coordinating registration and check-in for events, planning logistics and communications, managing calendars, assisting with onsite and offsite engagements, and