Alumni Engagement & Events Coordinator (Hybrid)

University of Colorado System; Allenspark (CO); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Relocation assistance

Medical benefits

Tuition assistance

ECO Pass

Job summary

Advancement at CU Boulder invites applications for an Advancement Assistant to support the College of Engineering & Applied Science alumni engagement team. You will handle administrative duties, procurement, records maintenance, and event support with discretion for donors and staff.

The role offers a hybrid work schedule with occasional evenings/weekends, salary range $55,000-$60,000 annually, and relocation assistance within Advancement guidelines.

Qualifications

• A bachelor's degree or equivalent experience.
• 1+ years of direct work experience.

Responsibilities

• Serve as the procurement lead for the alumni engagement team. Coordinate signature of vendor contracts, submit deposits and payments for vendors, prepare and submit expense reports for alumni & donor engagement team, and submit purchase requisitions for various office and event needs.
• Update and maintain alumni and donor records in the database including contact information, contact reports, post-event campaigns, volunteer coding to ensure the most current and relevant information is available.
• Use data from alumni database to create reports, spreadsheets, and alumni communication lists.
• Coordinate the inventory ordering and tracking for branded event materials and giveaways.
• Supervise the general alumni engagement email inbox and respond to alumni and donor inquiries, in collaboration with the advancement team.
• Initiate, schedule, and coordinate internal and external meetings including preparing agendas and taking notes, as appropriate.
• Provide support for stewardship tasks in collaboration with the Donor Relations team.
• Assist with special projects in collaboration with the alumni & donor engagement team.
• Prepare and route various event related forms for both on-campus and off-campus events.
• Provide support with event planning tasks such as venue searches and reservations, vendor inquiries and ordering, survey creation, calendar updates, and other logistical needs.
• Assist with event preparation tasks such as printing and assembling nametags, supply packing, and serving as the day-of registration table lead.
• Provide project management for event registration process including assisting with the creation of registration pages, making updates and changes as necessary, and building and distributing registration reports.
• In collaboration with the Development Assistant’s, assist in the preparation of comprehensive event briefing reports.
• Answer and direct emails and phone calls as appropriate.
• Process and distribute mail/inter‑office correspondence.
• Serve as liaison between College of Engineering & Applied Science advancement team and various internal and external constituents. Research and gather information on various topics as necessary and expedite the flow of information to staff.
• Resolve IT/software related issues for the team.
• Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.
• Strong verbal and written communication skills.
• Strong attention to detail and accuracy in completing tasks.
• Sense of curiosity and the desire to find solutions to complex problems.
• Strong customer service skills.
• Ability to navigate and manage various databases.
• Ability to manage multiple tasks simultaneously and adapt to changing priorities; able to appropriately manage time and meet set timelines.
• Ability to champion the shared values of the Office of Advancement.
• Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.
• Ability to operate independently; has a self‑learner/self‑starter approach.
• Understanding of data compliance and integrity.

Skills

Verbal communication

Written communication

Attention to detail

Customer service

Database skills

Time management

Discretion & collaboration

Self-motivated

Data integrity

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Salesforce/BSR Advance

Zoom

Teams

Cvent

LinkedIn

DocuSign

M-fin

Asana

Marketplace

Concur

WorkFront

Job description

Advancement at CU Boulder invites applications for an Advancement Assistant to support the College of Engineering & Applied Science alumni engagement team. You will handle administrative duties, procurement, records maintenance, and event support with discretion for donors and staff.

The role offers a hybrid work schedule with occasional evenings/weekends, salary range $55,000-$60,000 annually, and relocation assistance within Advancement guidelines.