Advancement Assistant, Alumni Engagement for the College of Engineering and Applied Science

University of Colorado Boulder; Boulder (CO); Hybride; USD 55 000 - 60 000; Plein temps

Avantages offerts par ce poste

Hybrid work schedule

Relocation assistance

Benefits package

Résumé du poste

University of Colorado Boulder is seeking an Advancement Assistant to join the Alumni Engagement team within the College of Engineering & Applied Science. This role provides essential administrative support to a high-performing team under the Director of Alumni & Donor Engagement.

The position offers a hybrid work schedule, requires 1+ year of administrative experience, and a bachelor’s degree or equivalent.

Qualifications

• Bachelor’s degree or equivalent experience.
• Experience: 1+ years in administrative support.
• Experience in non-profit or higher education is preferred.

Responsabilités

• Serve as procurement lead for the alumni engagement team.
• Maintain alumni and donor records in the database.
• Create reports and lists from the alumni database.
• Coordinate event logistics and materials.
• Answer emails and phone calls; manage the inbox.
• Schedule meetings and take notes; support stewardship tasks.
• Collaborate with Donor Relations on special projects.
• Support internal/external communications and office management tasks.

Connaissances

Verbal and written communication

Attention to detail

Customer service

Multi-tasking

Discretion & confidentiality

Relationship building

Formation

Bachelor's degree or equivalent experience

Outils

Microsoft Office

Salesforce

BSR Advance

Zoom

Teams

Cvent

LinkedIn

DocuSign

Asana

Concur

WorkFront

Description du poste

Job Summary

Advancement at CU Boulder encourages applications for an Advancement Assistant to join as a key support member ofthe College of Engineering & Applied Science team, supportingAlumni Engagement! Under the guidance of the Director of Alumni& Donor Engagement, this position provides administrativesupport for a high-performing and collaborative alumni engagementadvancement team.

This position will work on a broad array of administrative dutiesthat are variable and complex in nature and is tasked withexercising a high level of discretion and confidentiality,especially as it relates to assigned responsibilities with donors,faculty, staff and other constituents. This role applies skills andknowledge in multiple administrative functions, but manyresponsibilities reflect a distinct alumni engagement Advancementcomponent.

CU is an Equal Opportunity Employer and complies with allapplicable federal, state, and local laws governingnondiscrimination in employment. We are committed to creating aworkplace where all individuals are treated with respect anddignity, and we encourage individuals from all backgrounds toapply, including protected veterans and individuals withdisabilities.

Who We Are

CU Boulder Advancement

is committed to a culture of joy,motivated by collaboration, passionate about excellence and drivenby impact. These four values define the culture and driveengagement and fundraising success.

We are committed to fostering an environment where everyone mattersand all can thrive. This dedication is rooted in our core valuesand our mission to drive impactful fundraising and engagement. Ourteam actively engages in learning, reflection, and thetransformation of systems, policies, and practices that perpetuateoppressive ideologies—including racism, sexism, ableism, andheterosexism. We recognize our responsibility to lead by example inbuilding a supportive and inclusive culture for both internalcolleagues and external partners. We hold ourselves accountablethrough individual and divisional goals that continuously assessour progress, growth, and outcomes—ensuring alignment with ourmission and values every step of the way.

What Your Key Responsibilities Will Be

Administrative Support

• Serve as the procurement lead for the alumni engagement team.Coordinate signature of vendor contracts, submit deposits andpayments for vendors, prepare and submit expense reports for alumni& donor engagement team, and submit purchase requisitions forvarious office and event needs.
• Update and maintain alumni and donor records in the databaseincluding contact information, contact reports, post-eventcampaigns, volunteer coding to ensure the most current and relevantinformation is available.
• Use data from alumni database to create reports, spreadsheets,and alumni communication lists.
• Coordinate the inventory ordering and tracking for brandedevent materials and giveaways.
• Supervise the general alumni engagement email inbox and respondto alumni and donor inquiries, in collaboration with theadvancement team.
• Initiate, schedule, and coordinate internal and externalmeetings including preparing agendas and taking notes, asappropriate.
• Provide support for stewardship tasks in collaboration with theDonor Relations team.
• Assist with special projects in collaboration with the alumni& donor engagement team.

Event Preparation and Support

• Prepare and route various event related forms for bothon-campus and off-campus events.
• Provide support with event planning tasks such as venuesearches and reservations, vendor inquiries and ordering, surveycreation, calendar updates, and other logistical needs.
• Assist with event preparation tasks such as printing andassembling nametags, supply packing, and serving as the day-ofregistration table lead.
• Provide project management for event registration processincluding assisting with the creation of registration pages, makingupdates and changes as necessary, and building and distributingregistration reports.
• In collaboration with the Development Assistant’s, assist inthe preparation of comprehensive event briefing reports.

Office Management

• Answer and direct emails and phone calls as appropriate.
• Process and distribute mail/inter-office correspondence.
• Serve as liaison between College of Engineering & AppliedScience advancement team and various internal and externalconstituents. Research and gather information on various topics asnecessary and expedite the flow of information to staff.
• Resolve IT/software related issues for the team.
• Proactively engage with the division’s Administrative Team(A-Team) and attend scheduled meetings.

What You Should Know

• This position has the ability to work a hybrid schedule withsome days on campus and some days remote.
• This position will occasionally be required to workevenings/weekends.

What We Can Offer

The salary range for this position is $55,000 - $60,000 annually.Relocation assistance is available within Advancementguidelines.

Benefits

At the University of Colorado Boulder , we arecommitted to supporting the holistic health and well-being of ouremployees. Our comprehensive benefits package includes medical,dental, and retirement plans; generous paid time off; tuitionassistance for you and your dependents; and an ECO Pass for localtransit. As one of Boulder County’s largest employers, CU Boulderoffers an inspiring academic community and access to world-classoutdoor recreation. In fact, CU Boulder has been named one of Forbes' America's BestLarge Employers , ranking #4 among large employers in Coloradoand #28 among universities nationwide. Explore additional perks andprograms through the CU Advantage program.

Be Statements

Be dynamic. Be successful. Be Boulder.

What We Require

• A bachelor's degree or equivalent experience, or a combinationof education and experience may substitute for the degree.
• Experience: 1+ years of direct work experience.

What You Will Need

• Strong verbal and written communication skills.
• Strong attention to detail and accuracy in completingtasks.
• Sense of curiosity and the desire to find solutions to complexproblems.
• Strong customer service skills.
• Ability to navigate and manage various databases.
• Ability to manage multiple tasks simultaneously and adapt tochanging priorities; able to appropriately manage time and meet settimelines.
• Ability to champion the shared values of the Office ofAdvancement.
• Ability to exercise a high degree of tact, discretion, andcollaboration in working with a diverse range of constituentsincluding employees, students, volunteers, alumni, donors, andcampus colleagues.
• Ability to operate independently; has aself-learner/self-starter approach.
• Understanding of data compliance and integrity.

What We Would Like You to Have

• Experience in or understanding of a non-profit or highereducation environment.
• Experience working in administrative support role.
• Software Used: Microsoft Office products, donor trackingsoftware (Salesforce/BSR Advance), Zoom, Teams, Cvent, LinkedIn,DocuSign, M-fin, Asana, Marketplace, Concur, WorkFront.

Deadline: November 9, 2026