Advancement Assistant, Alumni Engagement for the College of Engineering and Applied Science

University of Colorado System; Allenspark (CO); Híbrido; USD 55.000 - 60.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Relocation assistance

Medical benefits

Tuition assistance

ECO Pass

Descripción de la vacante

Advancement at CU Boulder invites applications for an Advancement Assistant to support the College of Engineering & Applied Science alumni engagement team. You will handle administrative duties, procurement, records maintenance, and event support with discretion for donors and staff.

The role offers a hybrid work schedule with occasional evenings/weekends, salary range $55,000-$60,000 annually, and relocation assistance within Advancement guidelines.

Formación

• A bachelor's degree or equivalent experience.
• 1+ years of direct work experience.

Responsabilidades

• Serve as the procurement lead for the alumni engagement team. Coordinate signature of vendor contracts, submit deposits and payments for vendors, prepare and submit expense reports for alumni & donor engagement team, and submit purchase requisitions for various office and event needs.
• Update and maintain alumni and donor records in the database including contact information, contact reports, post-event campaigns, volunteer coding to ensure the most current and relevant information is available.
• Use data from alumni database to create reports, spreadsheets, and alumni communication lists.
• Coordinate the inventory ordering and tracking for branded event materials and giveaways.
• Supervise the general alumni engagement email inbox and respond to alumni and donor inquiries, in collaboration with the advancement team.
• Initiate, schedule, and coordinate internal and external meetings including preparing agendas and taking notes, as appropriate.
• Provide support for stewardship tasks in collaboration with the Donor Relations team.
• Assist with special projects in collaboration with the alumni & donor engagement team.
• Prepare and route various event related forms for both on-campus and off-campus events.
• Provide support with event planning tasks such as venue searches and reservations, vendor inquiries and ordering, survey creation, calendar updates, and other logistical needs.
• Assist with event preparation tasks such as printing and assembling nametags, supply packing, and serving as the day-of registration table lead.
• Provide project management for event registration process including assisting with the creation of registration pages, making updates and changes as necessary, and building and distributing registration reports.
• In collaboration with the Development Assistant’s, assist in the preparation of comprehensive event briefing reports.
• Answer and direct emails and phone calls as appropriate.
• Process and distribute mail/inter‑office correspondence.
• Serve as liaison between College of Engineering & Applied Science advancement team and various internal and external constituents. Research and gather information on various topics as necessary and expedite the flow of information to staff.
• Resolve IT/software related issues for the team.
• Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.
• Strong verbal and written communication skills.
• Strong attention to detail and accuracy in completing tasks.
• Sense of curiosity and the desire to find solutions to complex problems.
• Strong customer service skills.
• Ability to navigate and manage various databases.
• Ability to manage multiple tasks simultaneously and adapt to changing priorities; able to appropriately manage time and meet set timelines.
• Ability to champion the shared values of the Office of Advancement.
• Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.
• Ability to operate independently; has a self‑learner/self‑starter approach.
• Understanding of data compliance and integrity.

Conocimientos

Verbal communication

Written communication

Attention to detail

Customer service

Database skills

Time management

Discretion & collaboration

Self-motivated

Data integrity

Educación

Bachelor's degree or equivalent experience

Herramientas

Microsoft Office

Salesforce/BSR Advance

Zoom

Teams

Cvent

LinkedIn

DocuSign

M-fin

Asana

Marketplace

Concur

WorkFront

Descripción del empleo

Job Summary

Advancement at CU Boulder encourages applications for an Advancement Assistant to join as a key support member of the College of Engineering & Applied Science team, supporting Alumni Engagement! Under the guidance of the Director of Alumni & Donor Engagement, this position provides administrative support for a high-performing and collaborative alumni engagement advancement team.

This position will work on a broad array of administrative duties that are variable and complex in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct alumni engagement Advancement component.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define the culture and drive engagement and fundraising success.

We are committed to fostering an environment where everyone matters and all can thrive. This dedication is rooted in our core values and our mission to drive impactful fundraising and engagement. Our team actively engages in learning, reflection, and the transformation of systems, policies, and practices that perpetuate oppressive ideologies—including racism, sexism, ableism, and heterosexism. We recognize our responsibility to lead by example in building a supportive and inclusive culture for both internal colleagues and external partners. We hold ourselves accountable through individual and divisional goals that continuously assess our progress, growth, and outcomes—ensuring alignment with our mission and values every step of the way.

What Your Key Responsibilities Will Be

Administrative Support

• Serve as the procurement lead for the alumni engagement team. Coordinate signature of vendor contracts, submit deposits and payments for vendors, prepare and submit expense reports for alumni & donor engagement team, and submit purchase requisitions for various office and event needs.
• Update and maintain alumni and donor records in the database including contact information, contact reports, post-event campaigns, volunteer coding to ensure the most current and relevant information is available.
• Use data from alumni database to create reports, spreadsheets, and alumni communication lists.
• Coordinate the inventory ordering and tracking for branded event materials and giveaways.
• Supervise the general alumni engagement email inbox and respond to alumni and donor inquiries, in collaboration with the advancement team.
• Initiate, schedule, and coordinate internal and external meetings including preparing agendas and taking notes, as appropriate.
• Provide support for stewardship tasks in collaboration with the Donor Relations team.
• Assist with special projects in collaboration with the alumni & donor engagement team.

Event Preparation and Support

• Prepare and route various event related forms for both on-campus and off-campus events.
• Provide support with event planning tasks such as venue searches and reservations, vendor inquiries and ordering, survey creation, calendar updates, and other logistical needs.
• Assist with event preparation tasks such as printing and assembling nametags, supply packing, and serving as the day-of registration table lead.
• Provide project management for event registration process including assisting with the creation of registration pages, making updates and changes as necessary, and building and distributing registration reports.
• In collaboration with the Development Assistant’s, assist in the preparation of comprehensive event briefing reports.

Office Management

• Answer and direct emails and phone calls as appropriate.
• Process and distribute mail/inter‑office correspondence.
• Serve as liaison between College of Engineering & Applied Science advancement team and various internal and external constituents. Research and gather information on various topics as necessary and expedite the flow of information to staff.
• Resolve IT/software related issues for the team.
• Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.

What You Should Know

• This position has the ability to work a hybrid schedule with some days on campus and some days remote.
• This position will occasionally be required to work evenings/weekends.

What We Can Offer

The salary range for this position is $55,000 - $60,000 annually. Relocation assistance is available within Advancement guidelines.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County’s largest employers, CU Boulder offers an inspiring academic community and access to world‑class outdoor recreation. In fact, CU Boulder has been named one of Forbes' America’s Best Large Employers, ranking #4 among large employers in Colorado and #28 among universities nationwide. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be dynamic. Be successful. Be Boulder.

What We Require

• A bachelor's degree or equivalent experience, or a combination of education and experience may substitute for the degree.
• Experience: 1+ years of direct work experience.

What You Will Need

• Strong verbal and written communication skills.
• Strong attention to detail and accuracy in completing tasks.
• Sense of curiosity and the desire to find solutions to complex problems.
• Strong customer service skills.
• Ability to navigate and manage various databases.
• Ability to manage multiple tasks simultaneously and adapt to changing priorities; able to appropriately manage time and meet set timelines.
• Ability to champion the shared values of the Office of Advancement.
• Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of constituents including employees, students, volunteers, alumni, donors, and campus colleagues.
• Ability to operate independently; has a self‑learner/self‑starter approach.
• Understanding of data compliance and integrity.

What We Would Like You to Have

• Experience in or understanding of a non‑profit or higher education environment.
• Experience working in administrative support role.
• Software Used: Microsoft Office products, donor tracking software (Salesforce/BSR Advance), Zoom, Teams, Cvent, LinkedIn, DocuSign, M-fin, Asana, Marketplace, Concur, WorkFront.