Alumni Engagement & Events Coordinator

Howard University; Washington, Baltimore (District of Columbia, MD); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health insurance

PTO

403(b) with company match

Tuition reimbursement

Wellness programs

Commuter benefits

Job summary

Howard University is seeking a Coordinator for the Alumni Association to provide administrative and operational support across the Alumni Association and affiliated clubs, ensuring effective communication and program delivery.

The role collaborates with Alumni Association leadership, chapter presidents, and campus stakeholders, handling logistics, communications, and training for club leaders while maintaining data integrity and reporting for engagement metrics.

Qualifications

• 1-3 years of progressive administrative and office management experience.
• Ability to complete periodic weekend work hours.
• Strong organizational skills and attention to detail.
• Experience coordinating events and alumni engagement.
• Proficient in Microsoft Office and CRM systems.

Responsibilities

• Provide day-to-day administrative and operational support to the Alumni Association.
• Coordinate logistics for meetings, events, and special convenings, including scheduling, materials preparation, and minutes.
• Maintain governing documents, bylaws, policies, and historical records for the Alumni Association.
• Support elections, appointments, and leadership onboarding processes.
• Serve as a point of contact for alumni clubs, constituent units, and volunteer leaders.
• Assist clubs with compliance, reporting requirements, event planning, and annual goal-setting.
• Maintain the directory of chapter leadership and volunteer contacts.
• Support training programs for club leaders, including resource development and workshop coordination.
• Support the planning and execution of Alumni Association events, programs, and initiatives, including virtual and in-person engagement opportunities.
• Coordinate logistics for signature events such as Homecoming activities, Reunions, networking programs, athletics, and regional engagement.
• Manage event registration, hospitality, volunteer coordination, and post-event data reporting.
• Draft and distribute communications on behalf of the Alumni Association, including newsletters, announcements, event promotions, and volunteer updates.
• Collaborate with Advancement Communications teams to ensure effective communication on behalf of the Alumni Association.
• Manage alumni and club data within RaisersEdge and other alumni engagement platforms, ensuring accuracy and timely updates.
• Generate reports and dashboards to track engagement metrics, volunteer involvement, and program outcomes.
• Ensure compliance with data privacy and university guidelines.
• Assist with processing invoices, reimbursements, and financial requests related to Alumni Association activity.
• Support tracking of club budgets, restricted funds, and spending guidelines.
• Represent the Department of Alumni Relations in meetings, planning sessions, and collaborative initiatives.
• Support university-wide events involving alumni participation.
• Provide customer service and timely responses to alumni inquiries.
• Support strategic initiatives and special projects assigned by the Director of Alumni Relations and/or Assistant Director of the Alumni Association.
• Perform other duties as required to advance alumni engagement goals.

Skills

Project coordination

Event planning

CRM systems

Data tracking

Microsoft Office

Communication

Stakeholder engagement

Travel readiness

Tools

CRM systems

Event platforms

Data tracking tools

Job description

Howard University is seeking a Coordinator for the Alumni Association to provide administrative and operational support across the Alumni Association and affiliated clubs, ensuring effective communication and program delivery.

The role collaborates with Alumni Association leadership, chapter presidents, and campus stakeholders, handling logistics, communications, and training for club leaders while maintaining data integrity and reporting for engagement metrics.