Alaska Sales Support & Contract Coordinator (Remote/Off-Grid)

ADP, Inc.; Anchorage (AK); On-site; USD 50,000 - 56,000; Full time

Job summary

Susitna Energy Solutions seeks a detail-oriented Sales Support and Contract Administration Assistant to back our sales team and key client partners. You will help prepare proposals, manage contracts, and coordinate project documentation for Alaska projects, including remote and off-grid sites.

The role involves invoicing support, CRM updates, and ensuring compliance with government contracting and energy incentives.

Qualifications

• Strong organizational skills with attention to detail and accuracy.
• Proficiency in Microsoft Office and CRM or project management tools.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a dynamic environment.
• Valid Alaska driver’s license and ability to pass background checks.

Responsibilities

• Provide high-level administrative support to the sales team, including scheduling client meetings, preparing proposals, quotes, and presentations.
• Manage contract administration processes: prepare, review, track, and maintain contracts, service agreements, change orders, and related documentation.
• Support client relationship management by serving as a primary point of contact for routine inquiries and follow-ups.
• Maintain accurate records of sales pipelines, client interactions, project status, and compliance documentation.
• Assist with invoicing, purchase orders, vendor coordination, and tracking of deliverables and timelines.
• Prepare and organize sales and project reports, marketing materials, and internal communications.
• Coordinate with internal teams and external partners to ensure seamless project execution.
• Handle general office tasks including filing, data entry, and expense tracking.
• Support government contracting compliance and Alaska-specific project requirements.
• Contribute to process improvements and standardized sales tools/templates.

Skills

MS Office

CRM software

Communication skills

Organizational skills

Time management

Alaska driver’s license

Tools

CRM tools

Project management tools

Job description

Susitna Energy Solutions seeks a detail-oriented Sales Support and Contract Administration Assistant to back our sales team and key client partners. You will help prepare proposals, manage contracts, and coordinate project documentation for Alaska projects, including remote and off-grid sites.

The role involves invoicing support, CRM updates, and ensuring compliance with government contracting and energy incentives.