Airport Operations Admin Assistant

American Airlines; Baltimore, Northern (MD, KY); Hybrid; USD 35,000 - 50,000; Full time

Benefits offered by this job

Travel perks

Health benefits

Wellness programs

401(k) program

Additional benefits

Job summary

American Airlines in Baltimore is seeking an office administrator to coordinate meeting arrangements, manage invoices via InvoiceWorks, and support payroll and HR tasks across the Airport Stations Team. You will handle travel and hotel bookings, mail, supplies, and maintain employee files.

The role requires a high school diploma or GED and proficiency with Microsoft Office. You'll work in a busy environment, prioritize deadlines, and assist with onboarding and security compliance.

Qualifications

• High School diploma or GED and prior office/clerical experience.
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize, be detail oriented and meet deadlines.
• Ability to handle multiple tasks in a fast paced environment.
• FAA background checks may be required for SIDA access.

Responsibilities

• Provides assistance with preparation of management presentations and special projects.
• Administers, reviews, and monitors all local invoices through InvoiceWorks.
• Troubleshoots and escalates office technology issues, incl. telephone and copier.
• Tracks onboarding duties, including system access, lockers, mailboxes, badges, training, etc.
• Assists with payroll processing for management and support staff.
• Manages employee files and maintains station meeting plans.

Skills

Microsoft Office

Policies & procedures

Prioritize work

Detail oriented

Fast paced environment

Organizational skills

FAA background checks

Education

High School diploma or GED

Tools

InvoiceWorks

Job description

American Airlines in Baltimore is seeking an office administrator to coordinate meeting arrangements, manage invoices via InvoiceWorks, and support payroll and HR tasks across the Airport Stations Team. You will handle travel and hotel bookings, mail, supplies, and maintain employee files.

The role requires a high school diploma or GED and proficiency with Microsoft Office. You'll work in a busy environment, prioritize deadlines, and assist with onboarding and security compliance.