Airport Office & Admin Support Specialist

Tailwind Concessions; Jackson (WY); On-site; USD 37,000 - 40,000; Part time

Job summary

Tailwind Concessions is seeking a Part-time Office Assistant at our Jackson, WY airport location (JAC). The role supports the General Manager with daily administrative, financial, and compliance tasks in a fast-paced airport food and beverage setting.

Responsibilities include handling deposits, invoicing, records management, payroll support, and onboarding; success depends on organization, attention to detail, and proficiency in Microsoft Office.

Qualifications

• High school diploma or GED required; Associate degree in business, accounting, or related field preferred.
• Experience with invoices, reconciliations, deposits, and cash handling.
• Strong organizational skills, attention to detail, and ability to meet deadlines in a fast-paced environment.
• Proficient in Microsoft Office, particularly Excel and Word.

Responsibilities

• Prepare and complete daily bank deposits and bank runs, ensuring secure handling of company funds.
• Reconcile daily cash activity and manage accounts receivable, tracking outstanding payments and supporting documentation.
• Review, organize, and track invoices, expenses, vendor paperwork, and financial records; flag discrepancies to leadership.
• Maintain organized filing systems (digital and physical) for operational, financial, compliance, and employee records.
• Manage office supplies and general office administration.
• Support payroll documentation, timekeeping follow-up, and onboarding paperwork for new hires.
• Coordinate interview scheduling, candidate outreach, and applicant tracking.
• Prepare reports and spreadsheets and provide direct administrative support to the General Manager.
• Communicate with corporate departments (HR, Payroll, Finance, and Operations) as needed.
• Ensure documentation is audit-ready and support compliance reviews and internal audits.
• Maintain confidentiality and comply with airport authority, TSA, and company security requirements.

Skills

Organizational skills

Detail-oriented

Microsoft Office

Excel

Word

Communication

Education

High school diploma or GED

Associate degree in business or related field

Tools

Microsoft Office

Excel

Word

Job description

Tailwind Concessions is seeking a Part-time Office Assistant at our Jackson, WY airport location (JAC). The role supports the General Manager with daily administrative, financial, and compliance tasks in a fast-paced airport food and beverage setting.

Responsibilities include handling deposits, invoicing, records management, payroll support, and onboarding; success depends on organization, attention to detail, and proficiency in Microsoft Office.