Aircraft Records Specialist

Dynamic Aviation; Bridgewater (VA); On-site; USD 22,000 - 36,000; Full time

Job summary

Dynamic Aviation is seeking an Aircraft Records Specialist to manage and schedule maintenance for assigned aircraft across multiple bases, ensuring accurate logbooks and compliant documentation. The role supports ERP-driven work packages, reviews and maintains historical aircraft records, and coordinates with maintenance teams and quality control.

Ideal candidates will have strong attention to detail, excellent communication skills, and experience with MS Office and Excel to support regulatory

Qualifications

• High school education or equivalent.
• Excellent communication skills.
• Ability to work in a dynamic maintenance scheduling environment.
• Experience with MS Office suite, particularly Excel.

Responsibilities

• Manages, coordinates maintenance program with program managers, planning, the customer and other depts to ensure on time input/return of aircraft from heavy maintenance.
• Develops, schedules in the ERP system the inspection and work packages for major, intermediate level, and scheduled inspections.
• Ensures logbook entries are completed with accuracy and efficiency and presented to quality control.
• Develops operational and maintenance scheduling requirements for all assigned aircraft and engines into short and long range, quarterly, monthly, weekly, and daily plans.

Skills

Oral and written communication

Attention to detail

Math proficiency

Education

High school education or equivalent

Tools

MS Office

Excel

Job description

Live an Adventure, Master your Craft, Find your Purpose

At Dynamic Aviation, we solve unique challenges for our customers with innovative aviation solutions. Our focus is on operations that serve, protect, and enhance the lives of families and communities worldwide. Whether modifying aircraft to help protect our service members overseas, performing geographical mapping for scientific research, or working to suppress large wildfires on the West Coast, we serve with integrity and excellence.

Position Summary

The Aircraft RecordsSpecialistperformsmultiple levelsofscheduling maintenance of assignedaircraft and associatedaircraftin accordance withapplicable instructions, technical orders, and commercial maintenance programs.This role developslogisticsscheduling documents ensuringthe successful accomplishment of all requirements.The role supports Dynamic Aviation remote bases and thecorporatemaintenance officeonmultipleaircrafttypes.

Key Responsibilities

• Manages, and coordinates maintenance program with program managers, planning, the customer and other depts to ensure on time input/return of aircraft from heavy maintenance.
• Manages, develops, and schedules in theERP systemthe inspection and work packages for major, intermediate level, and scheduled inspections
• Ensures logbook entries are completed with accuracy and efficiencyand presented to quality control
• Develops operational and maintenance scheduling requirements for all assignedaircraft,andengines intoshort andlong range, quarterly, monthly,weekly,and daily plans;forecastingknown requirements to meet all scheduled maintenance and inspection requirements
• Updatesand coordinates daily and weekly maintenance schedulesand conductsaircraftrecord reviews andmaintainsaircrafthistorical recordsin accordance withapplicable instructions
• Manages, and performs configuration management;validatessuspense andverifiescorrect parts are installed in the proper configuration on assignedaircraft
• Manages,tracks,andcoordinatestheairworthiness directive(AD)and service bulletin(SB)programs
• Providestechnical operationswithaircraftmaintenance paperworkusing MS Office suite
• Extractsaircraftdata from historicalaircraftdata to baselineaircraftmaintenancefor senior leadership
• Managesallaircraftrecordsin accordance withCFR 43.9 andrequirementsset forth inDynamic Aviation’s 145 RepairStation Manualsand AS9100D
• Maintains/reviewsAircraftlogbooks; receives, transfers, inspects, files, and updates active and inactive historical documents for assignedaircraft
• Research life limited parts data toestablishtimes onaircraftparts and enters the parts data into current ERP System
• Verifiescorrect flying hour data is correctly accounted forandupdatedin the ERP system
• Maintains aircraft specific technical manuals, publications and reference libraries
• Manages subscriptions and access to aviation maintenance documentation and technical data systems
• Coordinates updates and distribution of technical publications to support regulatory compliance and operational readiness
• Otherduties as assigned

Required Qualifications

• High school education or equivalent

Preferred Qualifications

• Mustpossessstrong oral and written communication skills andbecapable of working in an exceptionally dynamicmaintenance schedulingenvironment
• Demonstrates ability to work effectively with complex details and high attention to detail
• Ability to read, write and perform basic math calculations
• Previousexperience andproficiencywith MS Office suite, particularly Excel
• Ability to recognize process or equipment deviationsfrom expected performance or output
• Ability to fully understand manufacturer’s maintenance program(s);translatingto ourfleet ofaircraft

Additional Requirements

• Passport or work authorization requirements to work in the U.S.

Working Conditions

• Monday-Friday, hours are either 7am-4pm or 8am-5pm
• Prolonged periods of sitting at a desk and working on a computer
• Frequent use of hands and fingers for typing, writing, and operating office equipment
• Ability to view computer screens for extended periods, with close vision and the ability to adjust focus
• Ability to lift up to 50 lbs

Pay Band: $16.08-$25.96 per hour. Starting pay is determined by experience, qualifications, and internal equity, and typically falls between the minimum and midpoint of the pay range.

It is the policy of Dynamic Aviation to prohibit and eliminate discrimination on grounds of race, color, religion, sex, (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity, national origin, ancestry, age, disability, veteran status, marital status, or any other characteristics protected by law. It is also Dynamic Aviation's policy to provide equal employment for all and comply with any affirmative action obligations pursuant to the Federal Executive Orders, 11246 and 11375, as amended.