Aircraft Maintenance Parts & Admin Specialist

Coast Enterprises; San Diego (CA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Vision insurance

Job summary

Coast is seeking a proactive Parts & Administrative Coordinator to support the Maintenance Department with customer communication, admin coordination, parts support, and day-to-day shop operations.

The role collaborates with the Director of Client Relations, Director of Administration, technicians, vendors, and customers to keep maintenance projects organized and parts moving efficiently. Training and growth opportunities are available in this aircraft maintenance business.

Qualifications

• High school diploma or GED or 1–3 years related experience
• Aviation experience preferred but not required; willingness to learn
• Proficient with Microsoft Outlook and MS Office

Responsibilities

• Assist with customer phone calls and email inquiries in a professional, timely manner
• Assist with customer updates regarding aircraft status, maintenance progress, parts, scheduling
• Monitor and organize incoming emails; acknowledge and follow up on requests
• Prepare and send work orders, estimates, invoices, receipts, and other customer documents
• Maintain accurate customer and aircraft information in company systems
• Track customer requests and outstanding items for timely follow-up
• Coordinate with internal departments to gather information for inquiries
• Assist with scheduling, aircraft drop-offs/pick-ups, test flights and maintenance coordination
• Maintain organized records (work orders, purchase orders, invoices, aircraft documentation)
• Ensure parts and supplies are received, inspected, and documented properly
• Assist with shipping parts, cores, and warranties as needed
• Support general office, shop, and airport operations

Skills

Customer service

Microsoft Outlook

Microsoft Office

Written & verbal communication

Time management

Multi-tasking

Attention to detail

Education

High school diploma or GED

Tools

None

Job description

Coast is seeking a proactive Parts & Administrative Coordinator to support the Maintenance Department with customer communication, admin coordination, parts support, and day-to-day shop operations.

The role collaborates with the Director of Client Relations, Director of Administration, technicians, vendors, and customers to keep maintenance projects organized and parts moving efficiently. Training and growth opportunities are available in this aircraft maintenance business.