Records and Parts Coordinator

R.D. Offutt Farms; Fargo (ND); On-site; USD 42,000 - 56,000; Full time

Job summary

R.D. Offutt Company in Fargo, ND seeks a Records and Parts Coordinator to support aircraft maintenance operations. You will handle work order administration, parts procurement, inventory coordination, and reporting using Excel and Microsoft 365.

You will collaborate with aviation mechanics, vendors, and leadership, maintaining accurate records and documents, while ensuring timely parts delivery and compliance with safety and company policies.

Qualifications

• High School Diploma or GED required.
• Technical school education in administration, logistics, or related field, or equivalent work experience, preferred.
• Experience in administrative support, purchasing, inventory management, or related field; aviation industry a plus.
• Proficiency with Microsoft Excel and Microsoft 365 apps (Outlook, Teams, SharePoint, Word).
• Strong organizational, communication, and time management skills.
• Ability to work independently and collaboratively while handling confidential information.
• Ability to work in office and hangar environments and lift up to 25 pounds.
• Candidates must have valid work authorization and be able to work in the U.S. without sponsorship.

Responsibilities

• Create, maintain, and close aircraft maintenance work orders.
• Order aircraft parts, tools, and supplies to support operations.
• Coordinate with mechanics to identify parts and inventory needs.
• Receive, track, and document parts orders and shipments.
• Maintain inventory records and assist with controls.
• Communicate with vendors regarding pricing, availability, and delivery.
• Maintain maintenance, inventory, and purchasing reports using Excel and 365.
• Participate in continuous improvement for maintenance administration and documentation.
• Follow safety rules and company policies.

Skills

Organizational skills

Communication

Time management

Teamwork

Data entry

Vendor coordination

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft 365

Job description

Job Description

The Record and Parts Coordinator provides administrative and logistical support to the Group VI Aviation maintenance team. This position is responsible for supporting maintenance operations through work order administration, records support, parts procurement, inventory coordination, and reporting activities. This role works closely with aviation mechanics, vendors, and leadership to help ensure aircraft maintenance activities are completed efficiently and accurately.

At R.D. Offutt Company, we make decisions thoughtfully, balancing the impact on each of our stakeholders, and enact those decisions according to each of our core values. In this way, we find purpose in our work and pride in our purpose.

Specific Duties Include

• Create, maintain, and close aircraft maintenance work orders.
• Order aircraft parts, tools, supplies, and other materials necessary to support maintenance operations.
• Coordinate with mechanics to identify parts and inventory needs.
• Receive, track, and document parts orders and shipments.
• Maintain inventory records and assist with inventory control activities.
• Communicate with vendors regarding pricing, availability, and delivery schedules.
• Maintain maintenance, inventory, and purchasing reports using Microsoft Excel and Microsoft 365 applications.
• Assist with continuous improvement efforts related to maintenance administration, inventory control, and documentation.
• Perform other duties and responsibilities as assigned.
• Follow all safety rules and regulations while performing work assignments and adhere to all policies and procedures as specified in company manuals and as directed in the employee handbook.
• Conduct self in the presence of customers and community to present a professional image of Group VI.
• Proactively seek and participate in available company-sponsored training, to develop and advance knowledge base and skill set.
• Participate in all company/location driven communication efforts department meetings and other related efforts.
• Maintain a positive and professional working relationship with peers, management and support resources, with a constant commitment to teamwork and exemplary customer service.
• Perform all other duties as assigned by management in a professional and efficient manner.

Job Requirements

• High School Diploma or GED required
• Technical school education, administration, logistics, related field, or equivalent work experience, preferred.
• Experience in administrative support, purchasing, inventory management, work order administration, maintenance support, or related field preferred; aviation industry experience is a plus.
• Proficiency with Microsoft Excel and Microsoft 365 applications, including Outlook, Teams, SharePoint, and Word.
• Strong organizational, communication, and time management skills, with the ability to maintain accurate records, manage multiple priorities, and follow through on assignments.
• Ability to work independently and collaboratively while handling confidential and sensitive information.
• Ability to work in both office and hangar environments and occasionally lift or move parts, supplies, and materials up to 25 pounds.
• Candidates must have valid work authorization and be able to work in the U.S. without company sponsorship.