Air Import Specialist

Deutsche Post; Austin (TX); On-site; USD 29,000 - 39,000; Full time

Benefits offered by this job

401(k) Match

Stock Purchase Plan

Medical insurance

Vision insurance

Dental insurance

Paid Time Off

Job summary

DHL Global Forwarding in Austin, TX seeks an Air Import Specialist to coordinate end‑to‑end air import shipments, ensure regulatory compliance, and deliver exceptional service to customers. You will manage documentation, customs clearance, and carrier coordination in a fast‑paced environment.

The role emphasizes strong communication, attention to detail, and ability to multitask while maintaining high service standards. Visa sponsorship is not available for this role.

Qualifications

• 1–3 years in airfreight import operations in freight forwarding
• Strong knowledge of U.S. import regulations and CBP procedures
• Familiarity with freight forwarding systems like CargoWise or similar

Responsibilities

• Coordinate end‑to‑end air import shipments from intake to delivery
• Review and process AWBs, invoices, packing lists, and docs
• Manage customs clearance activities with CBP and agencies
• Track inbound cargo and update customers and stakeholders
• Coordinate final delivery with truckers, warehouses, and ground handlers
• Ensure compliance with TSA, CBP, FDA/USDA/EPA SOPs and records

Skills

Airfreight import ops

US import regulations

Communication

Multitasking

Education

High school diploma

Tools

CargoWise

Job description

Job Title: Air Import Specialist

Position Summary

The Airfreight Import Specialist is responsible for managing and coordinating international air import shipments from arrival to final delivery. This role ensures timely cargo release, regulatory compliance, exceptional communication, and smooth operational execution within a fast‑paced freight forwarding environment.

Key Responsibilities

Import Operations

• Coordinate end‑to‑end processing of air import shipments, including receiving pre-alerts, validating documentation, and securing cargo release.
• Review and process AWBs, commercial invoices, packing lists, arrival notices, and other required documentation.
• Manage Customs clearance activities in alignment with CBP and other government agency requirements.
• Track and trace inbound cargo, ensuring timely updates to customers and internal stakeholders.
• Arrange final delivery to consignees and coordinate with truckers, warehouses, and ground handlers.
• Handle special cargo requirements, including temperature-controlled, hazardous, oversized, or high‑value shipments.

Customer Service

• Serve as the primary import contact for assigned customers, providing accurate shipment status and resolving issues proactively.
• Advise customers on documentation, clearance requirements, duties/taxes, and any delays or exceptions.
• Maintain strong customer relationships through responsive communication and high service standards.

Carrier, Customs Broker & Vendor Coordination

• Communicate effectively with airlines, ground handlers, and warehouse facilities to ensure cargo availability and timely release.
• Work closely with Customs brokers to facilitate clearance and ensure full compliance.
• Monitor carrier performance, elevate service failures, and coordinate solutions.

Compliance & Quality Control

• Ensure all import activities comply with TSA, CBP, PGA (FDA, USDA, EPA, etc.), and company policies.
• Maintain accurate and complete shipment records for audit readiness.
• Follow SOPs, QHSE standards, and security protocols.

Financial Responsibilities

• Prepare and issue timely and accurate billing and cost entries.
• Verify vendor invoices, resolve discrepancies, and assist with financial reconciliation processes.
• Support margin protection through efficient routing and cost‑control measures.

Qualifications

Required

• 1–3 years of experience in airfreight import operations within the freight forwarding industry.
• Strong knowledge of U.S. import regulations, CBP procedures, and air cargo operations.
• Familiarity with freight forwarding systems (CargoWise or similar).
• Excellent communication, organization, and problem‑solving abilities.
• Ability to multitask in a deadline‑driven environment with strong attention to detail.
• High school diploma or equivalent.

Preferred

• Experience in Customs documentation or basic brokerage knowledge.
• IATA, FIATA, or industry‑related certifications.
• Hazardous materials (DG) handling awareness.
• Associate or bachelor’s degree in logistics, supply chain, or a related field.

Key Competencies

• Customer‑centric mindset
• Strong analytical and decision‑making ability
• Effective cross‑functional communication
• Ability to thrive in a high‑pressure, fast‑paced environment
• Collaboration and team orientation
• Time management and accuracy

Pay Range:

$21.23 - $28.31/hr. (Based on Experience)

Benefits (All Non-Union Employees)

• Compensation: Competitive base salary plus role dependent performance-based incentives.
• 401(k) Match: $1-for-$1 match up to 4% quarterly + 2% annual base contribution.
• Stock Purchase Plan: Ability to purchase Deutsche Post AG shares at a discounted rate.
• Medical: Comprehensive plans covering preventive care, inpatient/outpatient services, and prescriptions.
• Vision: Optional coverage for exams, frames, and contacts.
• Dental: Optional coverage for preventive, basic, and major services.
• Paid Time Off: 7 major holidays, 8 floating holidays, and accrued vacation/sick days.

Why Join DHL Global Forwarding?

At DHL Global Forwarding, we invest in our employees’ growth, providing training, guidance, and career advancement opportunities. We believe in building careers, not just jobs, and empowering our team to develop skills and achieve long‑term success.

Be part of DHL Group, the world’s leading logistics provider, operating in 220+ countries. DHL Global Forwarding (DGF) is a global leader in air and ocean freight, with 30,000+ employees ensuring seamless transport and supply chain solutions. Explore careers with us: DHL Careers.

Equal Opportunity Employer

DHL Global Forwarding is committed to equal employment opportunities, evaluating all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Work Authorization

Applicants must be legally authorized to work in the United States. Visa sponsorship is not available for this role.