Air Import Agent

Nippon Express USA; New York (NY); On-site; USD 35,000 - 38,000; Full time

Job summary

Nippon Express USA in New York is seeking an Import Agent to support import documentation, coordinate shipments, and communicate with customers, overseas agents and subcontractors. You will plan carriers and prepare shipments, ensuring compliance with regulations and company policies.

The role requires a high school diploma, proficiency with MS Office and AS/400, and knowledge of international trade. Flexibility for weekends/holidays is expected.

Qualifications

• High school diploma or equivalency.
• Computer proficiency (MS Word, Excel, Lotus Notes, AS/400).
• Some knowledge of general and Export Computer application technology desirable.
• Some knowledge of international commerce (sales and payment term, method, customs regulations etc.) desirable.
• Strong interpersonal, verbal, and written communications.
• Must be able to accommodate a flexible work schedule including weekends and holidays as necessary.
• Good teamwork skills and inclination.

Responsibilities

• Handle job assignments as determined by Team Leader or above.
• Provide support service to other Import Agent for import documentation General business support function as assigned.
• Effectively communicate with customers, overseas agents, and subcontractors.
• Plan and arrange carriers for each shipment.
• Prepare export shipments for assigned customers. This may include shipping, labeling, and distribution of cargo.
• Generate pick-up orders and shipping labels as needed.
• Ensure shipments are processed according to internal and external compliance regulations
• Filing and data entry using AS/400 system.
• Issue freight bills and invoices and responsible for collecting unpaid invoices within credit terms.
• Own key accounts and ensure they are serviced with best practice and retention in mind
• Meet KPI standards in accordance with Company/Branch initiatives
• Must develop, demonstrate, and maintain professional, courteous and respectful working relationships with all customers, co-workers, subcontractors and vendors at all times.

Skills

MS Word

Excel

Lotus Notes

AS/400

Export documentation

Interpersonal communication

Education

High school diploma or equivalency

Tools

MS Word

Excel

Lotus Notes

AS/400

Job description

Overview

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world.

Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees. NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

Salary Range

Min:$25.45

Max:$27.75

This salary range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law. At NEU, it is not typical for an individual to be hired at or near the top of the range for the role.

Responsibilities

• Handle job assignments as determined by Team Leader or above. Job may be isolated to one job function and/or one account.
• Provide support service to other Import Agent for import documentation General business support function as assigned.
• Effectively communicate with customers, overseas agents, and subcontractors.
• Plan and arrange carriers for each shipment.
• Prepare export shipments for assigned customers. This may include shipping, labeling, and distribution of cargo. Generate pick-up orders and shipping labels as needed.
• Ensure shipments are processed according to internal and external compliance regulations
• Filing and data entry using AS/400 system.
• Issue freight bills and invoices and responsible for collecting unpaid invoices within credit terms.
• Own key accounts and ensure they are serviced with best practice and retention in mind
• Meet KPI standards in accordance with Company/Branch initiatives
• Must develop, demonstrate, and maintain professional, courteous and respectful working relationships with all customers, co-workers, subcontractors and vendors at all times.

Note: This job description indicates the general nature and level of the work being performed by employees in this job. It is not intended to be an exhaustive list of all tasks, duties, and qualifications of employees assigned to this job. Incumbents may be asked to perform other duties as required. Any percentages are approximate and may vary based upon the specific job requirements at each location.

Qualifications

• High school diploma or equivalency certificate or significant or relevant or appropriate working experience.
• Computer proficiency (MS Work, Excel, Lotus Notes, AS/400).
• Some knowledge of general and Export Computer application technology desirable.
• Some knowledge of international commerce (sales and payment term, method, customs regulations etc.) desirable.
• Strong interpersonal, verbal, and written communications.
• Must be able to accommodate a flexible work schedule including weekends and holidays as necessary.
• Good teamwork skills and inclination.

Organization Relationships:

Will work with all levels in the organization.

Work Environment:

(With or without accommodations) This position is predominantly sedentary office work, which involves sitting, typing, filing, and conversing on the phone.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

Nippon Express offers a generous Employee Benefits Package including:

• Medical, Dental, and Vision beginning the 1st of the month after 30 days.
• 401k with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.