Air Cargo Admin Specialist: Scheduling & Visitor Support

Jobtailor; Miami (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Jobtailor in Miami is seeking an organized Administrative Assistant to support executives with document handling, scheduling, and correspondence in a fast-paced office environment.

You will manage mail, filing, calls, and visitor coordination; strong typing and English literacy are essential, and a two-year degree is preferred. This role emphasizes accuracy, discretion, and proactive office operations.

Qualifications

• Associate's degree is required or equivalent
• Typing proficiency using a personal computer
• Ability to read and interpret documents such as safety rules and manuals
• English language fluency in reading, writing, speaking and understanding

Responsibilities

• Schedule conference room meetings and relieve officials of clerical work
• Read and route incoming mail
• Attach appropriate files to supervisor responses
• Compose and type routine correspondence
• File correspondence and records
• Route calls and place outgoing calls
• Schedule appointments
• Greet visitors and escort to appropriate staff
• Compile and type reports
• Make copies of documents
• Prepare outgoing mail or packages and maintain kitchen, conference room and supply areas

Skills

Typing

Document management

Report compilation

Mail handling

File organization

Communication

Interpersonal skills

Organizational skills

Education

Associate's degree

Tools

Personal computer

Job description

Jobtailor in Miami is seeking an organized Administrative Assistant to support executives with document handling, scheduling, and correspondence in a fast-paced office environment.

You will manage mail, filing, calls, and visitor coordination; strong typing and English literacy are essential, and a two-year degree is preferred. This role emphasizes accuracy, discretion, and proactive office operations.