Executive Assistant & Boston Office Lead

Liquid AI; Boston (MA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Equity

Health benefits

401(k) match

Unlimited PTO

Catered lunches

Commuter benefits

Job summary

Liquid AI, spun out of MIT CSAIL, seeks an Executive Assistant to support the CSO and run the Boston office. This role blends calendar mastery, travel planning, briefing prep, and acting as the trusted liaison with external partners, researchers, and internal teams.

You'll own the office experience, manage vendors and budgets, coordinate events, and ensure operations run smoothly as the company scales in a frontier AI lab environment.

Qualifications

• Experience supporting senior executives in fast-paced tech or research environments.
• Office management or facilities coordination with vendor and budget ownership.
• Complex calendar and travel coordination for leaders with external commitments.
• Strong business context awareness; understand why meetings happen beyond logistics.
• Event planning and vendor management experience.
• Ability to work in the Boston office five days a week.
• Proficient in Google Workspace.

Responsibilities

• Own and manage CSO calendar, filter requests, protect time for research.
• Prepare briefing materials, agendas, and track follow-ups.
• Coordinate domestic and international travel for the CSO.
• Act as trusted point of contact for internal and external stakeholders.
• Provide backup coverage for other executive assistants.
• Run Boston office operations and vendor management.
• Plan and run Boston office events and budgets.

Skills

Executive support

Office management

Calendar coordination

Travel coordination

Stakeholder management

In-person collaboration

Google Workspace

Job description

Liquid AI, spun out of MIT CSAIL, seeks an Executive Assistant to support the CSO and run the Boston office. This role blends calendar mastery, travel planning, briefing prep, and acting as the trusted liaison with external partners, researchers, and internal teams.

You'll own the office experience, manage vendors and budgets, coordinate events, and ensure operations run smoothly as the company scales in a frontier AI lab environment.