AI-Savvy Executive Assistant to Global Leadership

Takeda Pharmaceutical Co.; Boston (MA); On-site; USD 43,000 - 67,000; Full time

Job summary

Takeda Pharmaceutical Co. in Boston, MA is seeking an Executive Assistant to support the Global Communications & Governance Leadership Team, delivering high-quality administrative and operational support across a global organization.

You will coordinate complex calendars, travel, expenses, and meetings across time zones, while championing AI-enabled productivity tools and best practices to enhance efficiency and collaboration.

Qualifications

• Minimum five years of administrative or executive support experience.
• Ability to interact with employees at all levels and build internal networks.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools.
• Experience with AI-enabled productivity tools (Microsoft Copilot, Cowork) and procurement systems (Ariba, Concur).
• Ability to manage complex scheduling across multiple senior stakeholders and time zones.
• Strong communication, problem-solving, and discretion when handling confidential information.

Responsibilities

• Provide proactive, organized executive support to the GC&G Leadership Team.
• Coordinate domestic and international travel, itineraries, and logistics.
• Prepare and submit travel and expense reports in Concur within timelines.
• Manage calendars, meetings, calls, and appointments across time zones.
• Create purchase requisitions in Ariba and monitor vendor payments.
• Support onboarding and integration of new team members.

Skills

Advanced MS Office

Communication skills

Calendar management

AI-enabled productivity

Education

High school diploma or GED

Associate or bachelor’s degree preferred

Tools

Microsoft Copilot

Cowork

Concur

Ariba

SharePoint

Teams

Outlook

Word

Excel

PowerPoint

Job description

Takeda Pharmaceutical Co. in Boston, MA is seeking an Executive Assistant to support the Global Communications & Governance Leadership Team, delivering high-quality administrative and operational support across a global organization.

You will coordinate complex calendars, travel, expenses, and meetings across time zones, while championing AI-enabled productivity tools and best practices to enhance efficiency and collaboration.