AI-Powered Operations Assistant Hybrid Law Firm Support

Manning Gross & Massenburg LLP; Boston (MA); Hybrid; USD 50,000 - 65,000; Full time

Benefits offered by this job

Hybrid work

Benefits package

Job summary

MG+M The Law Firm in Boston, MA is seeking an Operations Assistant to join our fast-paced office. The role focuses on day-to-day operations, vendor coordination, lease tracking, and budgeting support, with a strong emphasis on leveraging AI and technology.

The ideal candidate will be highly organized, tech-savvy, and able to learn new systems quickly. Prior legal experience is not required, and a hybrid work arrangement is available.

Qualifications

• Experience in administrative, operations, customer service, or support roles preferred but not required.
• Must be proficient with Microsoft Office (Outlook, Excel, Word, Teams) and learn new systems quickly.
• Experience using AI tools such as Microsoft Copilot, ChatGPT, or Gemini is a plus.

Responsibilities

• Provide day-to-day operational and administrative support to the firm’s Director of Operations.
• Build and maintain lease-tracking spreadsheets consolidating real-estate terms across all national offices.
• Liaise with external vendors as the primary point of contact and coordinate services.
• Collaborate with Operations and Finance to build firmwide budget forecasts.
• Support office moves and coordinate space procurement and on-site logistics.
• Maintain inventory of branded merchandise and coordinate shipments across offices.
• Leverage AI and technology tools to streamline processes and boost efficiency.

Skills

Tech savviness

AI tools experience

Microsoft Office

Punctuality

Communication

Organizational skills

Customer service

Dependability

Teamwork

Tools

Microsoft Copilot

ChatGPT

Gemini

Job description

MG+M The Law Firm in Boston, MA is seeking an Operations Assistant to join our fast-paced office. The role focuses on day-to-day operations, vendor coordination, lease tracking, and budgeting support, with a strong emphasis on leveraging AI and technology.

The ideal candidate will be highly organized, tech-savvy, and able to learn new systems quickly. Prior legal experience is not required, and a hybrid work arrangement is available.