Hybrid Transactional Practice Administrative Lead

Mg M The Law Firm; Boston (MA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Hybrid work environment

Job summary

MG+M The Law Firm in Boston seeks a Practice Administrative Assistant to support the transactional practice. You will help move client matters efficiently, manage intake, engagement letters, and conflict checks while maintaining meticulous records and deadlines.

The role requires 5+ years in a law firm or professional services setting, proficiency with MS Office, Teams, SharePoint, and document management systems, and strong organizational and communication skills.

Qualifications

• Minimum of 5 years of law firm or professional services experience.

Responsibilities

• Coordinate new client and new matter intake, gather information needed for conflict checks, monitor outstanding matter-opening requests and related administrative requirements.
• Prepare engagement letters, coordinate electronic signature processes, track execution status and follow-up regarding outstanding documents.
• Maintain matter status reports and track deadlines, priorities, client requests, and follow-up obligations.
• Monitor pending action items across numerous active matters, coordinate workflow, and help ensure client deliverables move efficiently through the practice.
• Support attorney timekeeping, billing, pre-bill review, and assist with identification of missing time entries.
• Perform substantive client-service and billable work, including due diligence, document review, matter management, and other related assignments as appropriate.
• Coordinate client meetings and related logistics.
• Draft routine client correspondence and support attorneys in maintaining a high level of client responsiveness.
• Assist with trust-account administrative processes, including trust deposits and disbursement requests, while following established procedures for wire verification and coordinating supporting documentation.
• Support corporate, entity, and practice-related research projects.
• Prepare status reports, checklists, presentations, and other practice materials.
• Maintain organized electronic records and matter files.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Tools

Microsoft Office Suite

Teams

SharePoint

Document management systems

Job description

MG+M The Law Firm in Boston seeks a Practice Administrative Assistant to support the transactional practice. You will help move client matters efficiently, manage intake, engagement letters, and conflict checks while maintaining meticulous records and deadlines.

The role requires 5+ years in a law firm or professional services setting, proficiency with MS Office, Teams, SharePoint, and document management systems, and strong organizational and communication skills.