AI-Enabled Executive Assistant to Department Chair

University of Wisconsin; Madison (WI); On-site; USD 71,000 - 82,000; Full time

Benefits offered by this job

Generous vacation

Holidays

Sick leave

Insurance

Retirement benefits

Job summary

The University of Wisconsin–Madison, Department of Radiology, is seeking an Executive Assistant I to provide comprehensive administrative support to the Department Chair. This role manages complex calendars, meetings, travel, and communications with internal and external stakeholders, while maintaining confidentiality and high attention to detail.

Onsite work at a designated campus location is required. A Bachelor’s degree is preferred, with five years of administrative experience and

Qualifications

• Five (5) years of administrative support experience, including direct support of senior leaders and executives.
• At least one (1) year of professional experience managing complex calendars, coordinating meetings, and arranging travel logistics at an executive level.
• Experience preferred in higher education, academic medicine, healthcare, or research settings.

Responsibilities

• Develops and facilitates communications between internal and external stakeholders.
• Screens and evaluates correspondence and reports; recommends actions.
• Schedules meetings, conferences, and travel; manages leadership schedules.
• Monitors budgets and reviews expenditures.
• Organizes records and maintains confidentiality.

Skills

AI-enabled tools

Calendar management

Stakeholder coordination

Education

Bachelor's degree preferred

Tools

Office suite

Job description

The University of Wisconsin–Madison, Department of Radiology, is seeking an Executive Assistant I to provide comprehensive administrative support to the Department Chair. This role manages complex calendars, meetings, travel, and communications with internal and external stakeholders, while maintaining confidentiality and high attention to detail.

Onsite work at a designated campus location is required. A Bachelor’s degree is preferred, with five years of administrative experience and