AI-Driven Financial Administration Specialist

The Chronicle Of Higher Education, Inc.; Bloomington (IN); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy

Job summary

Indiana University in Bloomington, IN is seeking a Finance Administrator to serve as the fiscal officer for CampusAuxiliaries, ensuring policy compliance and proper fund use across units. You will support budget development, generate financial reports, and conduct routine analyses.

You will document procedures, guide staff on accounting considerations, and oversee audits, travel approvals, and reconciliations, while leveraging AI to improve processes.

Qualifications

• Bachelor's degree in finance, business, or related field.
• 2 years of relevant experience.
• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Flexible to work in a fast paced, dynamic environment.
• Advanced Excel and database skills.

Responsibilities

• Serve as the fiscal officer for various units within CampusAuxiliaries, ensuring compliance with university policies and the appropriate use of funds across multiple departments and business units.
• Work closely with the RC Fiscal Officer, Auxiliary Finance Team, and the Executive Director.
• Support budget development, prepare financial reports, and perform routine fiscal analysis.
• Develop and document policy and internal procedures and provide guidance, direction, and training to staff in all aspects of financial activities.
• Advise staff on financial operations, including accounting considerations, compliance, and university policy for external and internal billing.
• Provide oversight on accounting and reconciliation to ensure alignment with IU fiscal policies and procedures alongside overall fiscal integrity.
• Evaluate processes and procedures, develop and implement changes to ensure accuracy, timeliness, and compliance to regulations and policies.
• Work collaboratively with associated auxiliary units, providing accounting and fiscal oversight for the auxiliary and business functions.
• Be the primary contact for all audits including IU annual audit, internal audits, and any other fiscal review.
• Provide oversight to credit card activity, including reconciliation, and ensuring compliance and review of chargebacks.
• Review and approve travel, HRMS e-docs, and IUF documents; ensuring charges are reasonable and compliant.
• Provide continuous improvements via observations, leveraging technology, and utilizing AI resources.
• Provide and maintain monthly reporting and analysis to the unit directors and financial leadership.
• Provide planning analysis for purchases, rate changes, operational cost-benefit analysis, etc.
• Make sound business decisions based on data from internal institutional data (IUIE, DSI, etc).
• Make recommendations regarding financial data and account structures.
• Develop additional tools and reports to deliver meaningful analysis efficiently.
• Perform audit activities to ensure IU policy compliance in a variety of areas, including payroll and income reconciliation.
• Advise management in a variety of matters related to and/or affected by financial policy and procedure.
• Serve as an expert resource to management on department and university financial policy and procedure, consulting with decision makers.
• Attend meetings to review topics relative to the administration and conduct regular budget meetings with leadership.

Skills

Written communication

Verbal communication

Professionalism

Time management

Attention to detail

Flexibility

Complex formulas

Pivot tables

Database skills

Accounting knowledge

Education

Bachelor's degree in finance/business

Tools

Excel

Databases

Job description

Indiana University in Bloomington, IN is seeking a Finance Administrator to serve as the fiscal officer for CampusAuxiliaries, ensuring policy compliance and proper fund use across units. You will support budget development, generate financial reports, and conduct routine analyses.

You will document procedures, guide staff on accounting considerations, and oversee audits, travel approvals, and reconciliations, while leveraging AI to improve processes.