Financial Admin Specialist, Auxiliary Shared Services

Indiana University Bloomington; Bloomington (IN); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Comprehensive medical and dental保险

Health savings account with generousIU

Tuition subsidy for employees

Paid holidays and generous PTO

Employee assistance program

Job summary

Indiana University Bloomington seeks a Finance Administrator skilled in budget management, financial reporting, and audit oversight to support Campus Auxiliaries. The role emphasizes policy guidance, compliance, and data-driven decision making within IU's financial framework.

You will partner with the Auxiliary Finance Team and leadership to ensure accurate budgeting, reporting, and continuous improvement using AI and data tools.

Qualifications

• Bachelor's degree in finance, business, or related field.
• 2 years of relevant experience.
• Proficient in Excel and data analysis.

Responsibilities

• Develops and documents policy and internal procedures and provides guidance to staff.
• Advises staff on financial operations and university policy for billing.
• Provides oversight on accounting and reconciliation.
• Maintains monthly reporting and analysis for leadership.
• Performs audit activities to ensure policy compliance.

Skills

Budget management

Financial reporting

Audit oversight

Policy guidance

Data analysis

Excel advanced

Communication skills

Financial compliance

Education

Bachelor's degree in finance or related field

Tools

Excel

Databases/Pivot tables

Job description

FINANCE ADMINISTRATION & BUDGE (BL-BAP-IUBLA)

The Auxiliary Shared Services team uses ethical, innovative, and sustainable business practices to provide excellent customer service, convenience, and value to the entire university community.

Our Shared Service Center focuses on providing efficient and effective administrative services to help IU Auxiliary Services to achieve their goals.

As Campus Auxiliaries continues to integrate AI into its financial operations, this position provides a unique opportunity to gain hands on experience with AI while building valuable skills for a career in the evolving fields of finance and accounting.

Department Specific Responsibilities

• Serves as the fiscal officer for various units within Campus Auxiliaries, ensuring compliance with university policies and the appropriate use of funds across multiple departments and business units.
• Works closely with the RC Fiscal Officer, Auxiliary Finance Team, and the Executive Director.
• Supports budget development, prepares financial reports, and performs routine fiscal analysis.
• Develops and documents policy and internal procedures and provides guidance, direction, and training to staff in all aspects of financial activities.
• Advises staff on financial operations, including accounting considerations, compliance, and university policy for external and internal billing.
• Provides oversight on accounting and reconciliation to ensure alignment with IU fiscal policies and procedures alongside overall fiscal integrity.
• Evaluates processes and procedures, develops and implements changes to ensure accuracy, timeliness, and compliance to regulations and policies.
• Works collaboratively with associated auxiliary units, providing accounting and fiscal oversight for the auxiliary and business functions.
• Is responsible for and be the primary contact for all audits including IU annual audit, internal audits, and any other fiscal review.
• Provides oversight to credit card activity, including reconciliation, and ensuring compliance and review of chargebacks.
• Reviews and approves travel, HRMS e-docs, and IUF documents; ensuring that the charges are reasonable and compliant and then taking the appropriate approval action.
• Will provide continuous improvements via observations, leveraging technology, and utilizing AI resources
• Provide and maintain monthly reporting and analysis to the unit directors and financial leadership
• Provide planning analysis for purchases, rate changes, operational cost-benefit analysis, etc.
• This position makes sound business decisions based on data from internal institutional data (IUIE, DSI, etc.
• Makes recommendations regarding financial data and account structures.
• Seeks to develop additional tools and reports to deliver meaningful analysis in the most efficient manner.
• Performs audit activities to ensure IU policy compliance in a variety of areas, including payroll and income reconciliation.
• Advises management in a variety of matters related to and/or affected by financial policy and procedure.
• Serve as an expert resource to management on department and university financial policy and procedure, working to ensure departmental compliance with applicable rules and regulations through consultation with decision makers.
• Attends meetings to review and discuss topics and issues relative to the administration and conduct regular budget meetings with leadership.

General Responsibilities

• Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
• May provide guidance to lower-level employees.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in finance, business, or related field.

WORK EXPERIENCE

Required

• 2 years of relevant experience.

Skills

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Demonstrates experience solving problems with independent thought.
• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry.
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
• Demonstrates ability to interpret and apply concepts and policies to daily work functions.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to interpret financial documents from an accounting, policy, and practice perspective.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

Up to 70,000, based on experience

For full-time staff employees, Indiana University offers a wide array of benefits including:

Benefits

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Career

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana University's Job Framework.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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