Financial Admin Specialist, Auxiliary Shared Services

The Chronicle Of Higher Education, Inc.; Bloomington (IN); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy

Job summary

Indiana University in Bloomington, IN is seeking a Finance Administrator to serve as the fiscal officer for CampusAuxiliaries, ensuring policy compliance and proper fund use across units. You will support budget development, generate financial reports, and conduct routine analyses.

You will document procedures, guide staff on accounting considerations, and oversee audits, travel approvals, and reconciliations, while leveraging AI to improve processes.

Qualifications

• Bachelor's degree in finance, business, or related field.
• 2 years of relevant experience.
• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Flexible to work in a fast paced, dynamic environment.
• Advanced Excel and database skills.

Responsibilities

• Serve as the fiscal officer for various units within CampusAuxiliaries, ensuring compliance with university policies and the appropriate use of funds across multiple departments and business units.
• Work closely with the RC Fiscal Officer, Auxiliary Finance Team, and the Executive Director.
• Support budget development, prepare financial reports, and perform routine fiscal analysis.
• Develop and document policy and internal procedures and provide guidance, direction, and training to staff in all aspects of financial activities.
• Advise staff on financial operations, including accounting considerations, compliance, and university policy for external and internal billing.
• Provide oversight on accounting and reconciliation to ensure alignment with IU fiscal policies and procedures alongside overall fiscal integrity.
• Evaluate processes and procedures, develop and implement changes to ensure accuracy, timeliness, and compliance to regulations and policies.
• Work collaboratively with associated auxiliary units, providing accounting and fiscal oversight for the auxiliary and business functions.
• Be the primary contact for all audits including IU annual audit, internal audits, and any other fiscal review.
• Provide oversight to credit card activity, including reconciliation, and ensuring compliance and review of chargebacks.
• Review and approve travel, HRMS e-docs, and IUF documents; ensuring charges are reasonable and compliant.
• Provide continuous improvements via observations, leveraging technology, and utilizing AI resources.
• Provide and maintain monthly reporting and analysis to the unit directors and financial leadership.
• Provide planning analysis for purchases, rate changes, operational cost-benefit analysis, etc.
• Make sound business decisions based on data from internal institutional data (IUIE, DSI, etc).
• Make recommendations regarding financial data and account structures.
• Develop additional tools and reports to deliver meaningful analysis efficiently.
• Perform audit activities to ensure IU policy compliance in a variety of areas, including payroll and income reconciliation.
• Advise management in a variety of matters related to and/or affected by financial policy and procedure.
• Serve as an expert resource to management on department and university financial policy and procedure, consulting with decision makers.
• Attend meetings to review topics relative to the administration and conduct regular budget meetings with leadership.

Skills

Written communication

Verbal communication

Professionalism

Time management

Attention to detail

Flexibility

Complex formulas

Pivot tables

Database skills

Accounting knowledge

Education

Bachelor's degree in finance/business

Tools

Excel

Databases

Job description

Department

FINANCE ADMINISTRATION & BUDGE (BL-BAP-IUBLA)

Department Information

The Auxiliary Shared Services team uses ethical, innovative, andsustainable business practices to provide excellent customerservice, convenience, and value to the entire universitycommunity. Our Shared Service Center focuses on providing efficient andeffective administrative services to help IU Auxiliary Services toachieve their goals.

Job Summary

As Campus Auxiliaries continues to integrate AI into its financialoperations, this position provides a unique opportunity to gainhands on experience with AI while building valuable skills for acareer in the evolving fields of finance and accounting.

Department Specific Responsibilities

• Serves as the fiscal officer for various units within CampusAuxiliaries, ensuring compliance with university policies and theappropriate use of funds across multiple departments and businessunits.
• Works closely with the RC Fiscal Officer, Auxiliary FinanceTeam, and the Executive Director.
• Supports budget development, prepares financial reports, andperforms routine fiscal analysis.
• Develops and documents policy and internal procedures andprovides guidance, direction, and training to staff in all aspectsof financial activities.
• Advises staff on financial operations, including accountingconsiderations, compliance, and university policy for external andinternal billing.
• Provides oversight on accounting and reconciliation to ensurealignment with IU fiscal policies and procedures alongside overallfiscal integrity.
• Evaluates processes and procedures, develops and implementschanges to ensure accuracy, timeliness, and compliance toregulations and policies.
• Works collaboratively with associated auxiliary units,providing accounting and fiscal oversight for the auxiliary andbusiness functions.
• Is responsible for and be the primary contact for all auditsincluding IU annual audit, internal audits, and any other fiscalreview.
• Provides oversight to credit card activity, includingreconciliation, and ensuring compliance and review ofchargebacks.
• Reviews and approves travel, HRMS e-docs, and IUF documents;ensuring that the charges are reasonable and compliant and thentaking the appropriate approval action.
• Will provide continuous improvements via observations,leveraging technology, and utilizing AI resources
• Provide and maintain monthly reporting and analysis to the unitdirectors and financial leadership
• Provide planning analysis for purchases, rate changes,operational cost-benefit analysis, etc.
• This position makes sound business decisions based on data frominternal institutional data (IUIE, DSI, etc.
• Makes recommendations regarding financial data and accountstructures.
• Seeks to develop additional tools and reports to delivermeaningful analysis in the most efficient manner.
• Performs audit activities to ensure IU policy compliance in avariety of areas, including payroll and income reconciliation.
• Advises management in a variety of matters related to and/oraffected by financial policy and procedure.
• Serve as an expert resource to management on department anduniversity financial policy and procedure, working to ensuredepartmental compliance with applicable rules and regulationsthrough consultation with decision makers.
• Attends meetings to review and discuss topics and issuesrelative to the administration and conduct regular budget meetingswith leadership.

General Responsibilities

• Using knowledge and application of accepted procedures andstandards, performs detailed financial and administrative tasksrelated to managing the daily and long-term financial and/oradministrative operations of an organizational unit or an academic,research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines fordivision/department activities.
• Controls all expenditures and statement of accounts to ensureregulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal andnon-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects,which may include space allocations, staffing, equipment purchases,and long-range plans.
• Prepares operating and project budget drafts. Regularlyexplains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves orrecommends resolutions for any significant deviations from approvedbudgets.
• May provide guidance to lower-level employees.

Qualifications

Combinations of related education and experience may beconsidered. Education beyond the minimum required may besubstituted for work experience. Work experience beyond the minimumrequired may be substituted for education.

Education

Required

• Bachelor's degree in finance, business, or related field.

Work Experience

Required

• 2 years of relevant experience.

Skills

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamicenvironment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even underpressure.
• Intermediate understanding of technology; experience usingelectronic platforms to perform various tasks.
• Demonstrates experience solving problems with independentthought.
• Proficiency in computer systems, including standard Officesoftware; advanced Excel and database skills, including familiaritywith complex formulas and Pivot Tables.
• Ability to use standard office equipment such as phone, fax,scanner, etc.
• Experience managing workflows, processes, and/or dataentry.
• Intermediate accounting skills; ability to spot obvious errors;ability to develop a budget.
• Demonstrates ability to interpret and apply concepts andpolicies to daily work functions.
• Ability to clearly present material and make it accessible to avariety of audiences.
• Ability to interpret financial documents from an accounting,policy, and practice perspective.

Working Conditions / Demands

This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

Up to 70,000, based on experience

Benefits Overview

For full-time staff employees, Indiana University offers a widearray of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance
• Base retirement plan with generous IU contributions, subject tovesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IUcourses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteerevents
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IUBenefit Programs Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Finance

Job Family: Financial Administration

Click here to learn more about Indiana University'sJob Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider ofADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discriminationhere which includes contact information

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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