Project Coordinator

Weekday AI (YC W21); United States; On-site; USD 62,000 - 76,000; Full time

Job summary

Weekday AI in the United States seeks a proactive Project Coordinator to support AI research, training-data initiatives, and operational programs. You will act as a coordination point between program leadership, research teams, and domain experts, ensuring clear guidelines and timely updates.

The role requires organizing, tracking milestones, maintaining documentation, and communicating effectively across fast-paced AI projects, with strong Excel/SQL data-management skills and a collaborative

Qualifications

• Location: Based in the United States.
• Education: STEM background strongly preferred.
• Experience: 3+ years in project coordination, PM, or similar roles.
• Experience coordinating large teams or multi-stakeholder projects.
• Hands-on exposure to AI training-data, human-data, ML, or AI research projects.

Responsibilities

• Serve as the day-to-day point of contact for AI data and research projects.
• Translate project requirements into clear guidelines and instructions.
• Support onboarding and ongoing engagement of domain experts as projects scale.
• Participate in weekly business reviews and maintain notes and action items.
• Identify risks, dependencies, and bottlenecks and coordinate resolutions.
• Develop, document, and refine project processes and guidelines with teams.
• Track milestones, deliverables, and metrics using Google Sheets and Excel.
• Maintain accurate project documentation and timely follow-up across teams.
• Adapt processes and priorities as project requirements evolve.

Skills

Cross-functional coordination

Data management

Organizational skills

Communication skills

Problem solving

Independent work

Time management

Education

STEM background preferred

Tools

Excel

SQL

Google Sheets

Job description

Compensation: $45-$55 per hour Join a leading AI lab's cutting-edge GenAI team and contribute to the development of advanced AI systems. We are seeking an organized and proactive

This role is for one of our clients Compensation: $45-$55 per hour Join a leading AI lab's cutting-edge GenAI team and contribute to the development of advanced AI systems. We are seeking an organized and proactive Project Coordinator to support AI research, training-data initiatives, and operational programs. In this role, you will serve as an important coordination point between program leadership, research teams, and a growing network of domain experts. The ideal candidate is comfortable managing multiple priorities, coordinating cross-functional teams, maintaining project documentation, and adapting quickly in a fast-paced AI environment.

Requirements

Key Responsibilities

• Serve as the day-to-day point of contact for AI data and research projects, ensuring workflows remain organized and on track.
• Partner with program leads and subject-matter experts to translate project requirements into clear guidelines and actionable instructions.
• Support the onboarding, coordination, and ongoing engagement of domain experts as projects scale.
• Participate in weekly business reviews, maintain meeting notes and action items, and facilitate project calls when required.
• Monitor project quality, identify recurring issues, investigate root causes, and communicate findings to relevant stakeholders.
• Assist research and product teams in developing, documenting, and refining project processes and guidelines.
• Identify potential risks, dependencies, and bottlenecks early and coordinate with stakeholders to resolve them.
• Track project milestones, deliverables, and operational metrics using tools such as Google Sheets and Microsoft Excel.
• Maintain accurate project documentation and ensure timely follow-up across teams.
• Adapt processes and priorities as project requirements evolve.

Qualifications

• Location: Must be based in the United States.
• Education: STEM background strongly preferred.
• Experience: 3+ years of experience in project coordination, project management, program operations, or a similar role involving cross-functional collaboration.
• Experience coordinating large teams or complex, multi-stakeholder projects.
• Hands‑on exposure to AI training‑data, human‑data, machine learning, or AI research projects is highly desirable.
• Experience working as a Project Coordinator, Team Lead, EPM, Program Coordinator, or expert contributor on AI/data initiatives is a strong advantage.
• Experience supporting AI or data programs within technology‑driven organizations is preferred.
• Strong data‑management skills, including proficiency with Excel and SQL.
• Working knowledge of coding or technical concepts, with the ability to communicate effectively with technical teams.
• Strong organizational, analytical, and problem‑solving abilities.
• Demonstrated ability to lead, coordinate, or manage large groups effectively.
• Excellent written and verbal communication skills.
• Ability to work independently, manage competing priorities, and operate effectively in a fast‑changing environment.

Equal Employment Opportunity

We are committed to providing equal employment opportunities to all qualified applicants. We do not discriminate on the basis of any legally protected characteristic and provide reasonable accommodations upon request.