AI Coordinator

Pathways; Williamsburg (VA); On-site; USD 24,796 - 30,307; Full time

Benefits offered by this job

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Wellness resources

401(k)

401(k) matching

Company parties

Dental insurance

Free food & snacks

Job summary

The Premier Companies is seeking an AI Project Coordinator to develop and execute cross‑functional projects, process improvements, and company initiatives across the organization. You’ll work directly with leadership to turn ideas and workflows into finished solutions.

This role emphasizes organization, communication, and using AI tools to accelerate execution, with collaboration across departments and a focus on building training materials, SOPs, dashboards, and internal docs.

Qualifications

• Experience in operations, project coordination, or business support.
• Ability to manage multiple priorities and deadlines.
• Proficiency with MS Office or Google Workspace and ability to create training materials.
• Experience creating SOPs, training documents, or reports.

Responsibilities

• Work directly with the COO and Corporate Operations Manager on initiatives and strategic projects.
• Collaborate across departments to improve workflows, documentation, and execution.
• Turn rough ideas into organized, polished deliverables.
• Manage timelines, revisions, and follow‑through on multiple priorities.
• Create and maintain SOPs, training guides, manuals, and internal docs.
• Use AI tools to draft, refine, summarize, and accelerate work.
• Analyze store metrics, KPIs, and performance data.
• Assist with dashboards, reports, spreadsheets, and executive summaries.
• Build presentations and internal communications.
• Identify inefficiencies and opportunities for process improvement.
• Develop reusable templates and workflows to improve execution over time.

Skills

Organizational skills

Project coordination

Written communication

Verbal communication

Attention to detail

Multitasking

Adaptive learning

Problem solving

Tools

Microsoft Office

Google Workspace

PowerPoint

Excel

Canva

ChatGPT

Claude

Gemini

Job description

Benefits

• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Wellness resources
• 401(k)
• 401(k) matching
• Company parties
• Dental insurance
• Free food & snacks

The Premier Companies is hiring an AI Project Coordinator to help develop and execute cross‑functional projects, process improvements, and company initiatives across the organization.

Location: On‑site at HQ — Williamsburg, VA

Employment Type: Full‑time

Pay: $18–$22 per hour, depending on experience

Reports To: COO & Corporate Operations Manager

Schedule: Monday–Friday, standard business hours

About the Role

This role is ideal for someone who is highly organized, tech‑savvy, and comfortable using modern AI tools like ChatGPT, Claude, Gemini, and similar platforms to improve speed, quality, and efficiency. You’ll work directly with company leadership to help turn ideas, processes, and projects into polished finished products.

You’ll collaborate with multiple departments to help improve communication, organization, systems, training, workflows, and execution across the business.

This is not a coding or software development position. We are looking for someone who can think critically, communicate clearly, manage projects, organize information, analyze business data, and use AI tools to accelerate execution.

You’ll help create training materials, SOPs, presentations, reports, dashboards, internal communications, and operational documentation that support stores, leadership, departments, and company‑wide initiatives.

If you enjoy building systems, improving processes, organizing information, and using AI as a productivity tool, this role was designed for you.

What You’ll Do

• Work directly with the COO and Corporate Operations Manager on company initiatives and strategic projects
• Collaborate with multiple departments to improve workflows, communication, documentation, and project execution
• Take rough ideas, conversations, or outlines and turn them into organized, polished deliverables
• Help manage timelines, revisions, and follow‑through across multiple active priorities
• Create and maintain SOPs, training guides, manuals, and internal documentation
• Use AI tools like ChatGPT, Claude, and Gemini to draft, refine, summarize, and accelerate work
• Analyze store metrics, KPIs, and business performance data
• Assist with dashboards, reports, spreadsheets, and executive summaries
• Build presentations, training decks, and internal communications
• Identify inefficiencies and opportunities for process improvement
• Develop reusable templates, systems, and workflows that improve execution over time

What We’re Looking For

• Strong organizational and project coordination skills
• Excellent written and verbal communication
• Comfortable using AI tools in a practical, productivity‑focused way
• Ability to take direction and independently execute projects
• Strong attention to detail and quality control
• Comfortable managing multiple assignments at once
• Ability to learn quickly and adapt to changing priorities
• Strong problem‑solving and critical‑thinking skills
• Proficiency with Microsoft Office and/or Google Workspace

Experience That Helps

• Operations, project coordination, administrative, training, communications, or business support experience
• Experience creating SOPs, training documents, presentations, or reports
• Comfort working with spreadsheets, metrics, and business data
• Experience with Canva, PowerPoint, Excel, or reporting tools
• Retail, multi‑location business, franchising, or rental industry experience is a plus
• Experience using AI tools for real‑world work projects is strongly preferred

Work Location

In person